Enrolment: Easy Enrollments

enrol_easy
Maintained by Picture of Chris KenniburgChris Kenniburg
Get students from the homepage to learning in seconds using 6 digit enrollment codes or a QR Code. This plugin is part of a set. For best results please install Fordson version 1.4.4 or newer.
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807 downloads
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Easy Enrollment Promo


The Easy Enrollment plugin generates a 6 digit code for every course and group in your Moodle site.  Once activated on your course you can visit the Easy Enrollment Settings page and see all of your enrollment codes.  This plugin will also generate QR codes which can be downloaded and printed to use with younger students or in print materials.  Upon activation of the Easy Enrollment plugin the Fordson Moodle Theme will display all the necessary forms on the homepage so that students can enter enrollment codes and instantly be taken to the corresponding course.  


The QR Code reader requires SSL/HTTPS in order to function.  If you do not have SSL then disable the QR code option from the Easy Enrollment settings page.

Dearborn Public Schools is a K-12 school district in Dearborn, Michigan.  We serve over 19,000 students in Wayne County and we are big fans of Moodle.  We believe our work with Moodle can be of value to the Moodle community and in the spirit of open source we are sharing some of our work.  There is no warrenty that this will work on every server with every theme or setup.  We use it.  It works well.  We are sharing it to help others.

NOTE: While this can be made to work with any theme the only theme we will officially support is Fordson.  Adding the enrollment form and other functionality needed for other themes would require hacking their code to make the form appear on the homepage.  There are many themes out there and they all do things a bit differently.  We only use one theme and that is Fordson.


New Sitewide Easy Activation for All Courses

We now have a script that will activate the Easy Enrollment plugin for each and every course in your Moodle site.  This is ideal for existing sites which want to use Easy Enroll and Fordson Theme.  Once you install Easy Enrollment and activate it as one of your enrollment methods you can use the script below to turn it on for each course.  Follow these instructions:

  1. Download the script:  https://github.com/dbnschools/moodle-enrol_easy/blob/master/activate.php
  2. Upload this file to the following folder /your moodle root/enrol/easy/
  3. Login to your moodle site as site admin.  Go to the following URL:  
    http://your-moodle-site.com/enrol/easy/activate.php
  4. You will see a white screen but what you did was run the script.  The script is now turning on Easy Enrollment as an enrollment method for each and every course on your Moodle site. 
  5. Delete the activate.php file once complete.


Instructions Github

  • Download from Github and unzip
  • Rename folder to -  easy
  • FTP or place "easy" folder into moodleroot/enrol/
  • If you cannot ftp then zip the newly named easy folder and use the normal Moodle plugin installation upload
  • Once installed go to Site Administration > Plugins > Enrollments and activate "Easy Enrollments".  You can also adjust any of the settings.  If you do not have SSL please TURN OFF QR Code reader as it will not function.
  • With the plugin installed and activated you must add it to any pre-existing courses as an enrollment method at the course level.
  • In an individual course, on the course enrollment method page for easy enrollment you can click on Settings and it will display all enrollment codes.

Sets

This plugin is part of set Fordson theme.

Screenshots

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Contributors

Picture of Chris Kenniburg
Chris Kenniburg (Lead maintainer)
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Show comments
  • Picture of Matteo Ba
    Wed, Feb 20, 2019, 11:45 PM

    Hello,
    Is it possible to have the plugin assign the user the date for the enrollment to the course at the time the user signs up? Exactly like it happens with the spontaneous inscription of moodle.
    At the moment, it seems to me, that the plugin allows you to choose the beginning of the registration but it is the same for everyone. I would need that it was not manual but that corresponded to the exact moment in which the user registers.
    Thank you
  • Picture of Chris Kenniburg
    Thu, Feb 21, 2019, 9:44 PM
    Matteo, No. Not at the moment and there are no plans to do so. We have designed this to work with how our teachers use Moodle. When students show up to class they enter the enrollment code and then they are placed into the course. To design this plugin to do what you ask would require a specific setup and workflow. I am sure you could use our plugin and hire a developer to build it out the way you want.
  • Picture of Franky Vallori
    Thu, Aug 29, 2019, 3:45 PM
    Hi. Using Moodle 3.7.1, Fordson Fordson v3.7 release 1.2, enrol_easy v 1.5 ... with the smartphone I don't see the 'fa-qrcode' button, while I view it in desktop version.
  • Picture of Chris Kenniburg
    Thu, Aug 29, 2019, 7:10 PM
    The target devices are Chromebooks, laptops, and desktops with webcams. We disabled it on mobile. Maybe we can revisit this for a future release.
  • Picture of Chris Kenniburg
    Thu, Sep 5, 2019, 8:11 PM
    Update: Version 1.6 now includes a button to turn on mobile device support for webcams.
  • Picture of Legacy SOM
    Fri, Dec 20, 2019, 1:38 PM
    In the videos promo videos above they show the easy enrollment from the Dashboard. However, Fordson theme settings, Presets tab -> Theme integrations -> Turn Integration On says 'The Easy Enrollment plugin ( Easy Enrollment Plugin) allows students to enroll in courses directly from the Moodle homepage.'

    It says from the homepage and does not say from the Dashboard page. I have not been able to see it there. Has this feature been removed?

    Thank you
  • Picture of Chris Kenniburg
    Fri, Dec 20, 2019, 9:04 PM
    Hello James Yenne,
    It works from both. Just be sure to turn on

    Enhanced MyDashboard
    theme_fordson | enhancedmydashboard
    Default: Yes
    Turning this on will enhance the MyDashboard page to include all the fordson features such as the Easy Enrollment Form, block sliders, Icon Navigation bar, Custom Homepage Text, Slideshow, and more.
  • Picture of Legacy SOM
    Fri, Dec 20, 2019, 11:05 PM
    Thank you Chris.

    I found the setting in "Preset adjustments tab" just after I sent this message.

    Checkbox: Enhanced MyDashboard, which is off by default.
    Description: Turning this on will enhance the MyDashboard page to include all the fordson features such as the Easy Enrollment Form, block sliders, Icon Navigation bar, Custom Homepage Text, Slideshow, and more.

    Awesome theme and plugin, thanks!


  • Picture of Roberto Becerra
    Tue, Mar 24, 2020, 3:32 PM
    Hello, kudos for the great work! Question: I cannot seem to upload courses via CSV and set the code (password) for the easy enrolment in that csv process, the code seems to reman a randomly generated one. Is this possible? i am using the column name enrolment_X_enrolmentcode
  • Picture of Chris Kenniburg
    Tue, Mar 24, 2020, 7:28 PM
    You cannot set the enrollment code. It is designed that way. You cannot have 2 of the same enrollment codes. ever. So for that reason, we made it randomized and out of the user's control. Also for simplicity. This plugin closely mimics the enrollment functionality and workflow of Google Classroom which we found to be quite useful. Managing and organizing courses into categories becomes less important because students don't actually have to know where to go to find the course. They need the key. The key is a 6 digit code the teacher controls.
  • Picture of Majid Rafiee
    Sat, Apr 18, 2020, 4:19 PM
    It's not working in mobile devices? There is no box to add the code in mobile devices!
  • Picture of David Heuring
    Wed, May 13, 2020, 12:35 PM
    I have a question about unenrolling students in bulk. We have hundreds of students who have enrolled using the Easy enrollment method. At the end of the term, when we want to unenroll them at once, but none of the bulk unenrollment tools doesn't recognize these easy enrollments. The only option seems to be to manually do it. Is there a setting I've missed that would make this possible? Has anyone found a way to do this other than manually one-by-one? Thanks much!
  • Picture of Chris Kenniburg
    Wed, May 13, 2020, 6:01 PM
    Our workflow is that teachers run and maintain their class. They do the course reset.
  • Picture of David Heuring
    Sat, May 16, 2020, 12:27 PM
    Okay, so your teachers do the unenrolling manually one-by-one from the "Participants" page. Understood. We literally have hundreds of students enrolled in classes in each of our courses using the Easy method and our training sessions are eight weeks long so this is a frequent and major task for admin staff at each of the 13 training locations. I suppose an alternative option is to back up the course without users and restore it. Thanks for letting me know, Chris!
  • Picture of Chris Kenniburg
    Sat, May 16, 2020, 6:14 PM
    David, no. Our teachers do not do 1 by 1. They do a Course Reset. Takes 5 minutes and all students are removed as well as their grades and work. It RESETS the course to be fresh and ready for new students. Do not remove from participants page. That would take too long! Go learn about Moodle Course Reset. That is what you want your teachers doing at the end of each semester. That is there proper way to remove students
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