Admin tools: Policies

Maintained by Picture of Moodle HQMoodle HQ, Picture of Sara Arjona TéllezSara Arjona Téllez
Allows to define various policy documents - site policy, privacy policy, intellectual property policy, late assignments policy and others as needed. It keeps the history of document revisions, tracks user agreements with them and forces users to accept them prior to using the site.
197 sites
34 fans
Supported versions: The plugin requires Moodle 3.3.5, 3.3.6, 3.3.7, 3.4.2, 3.4.3 or 3.4.4. It does not work in earlier versions. It has been merged to standard Moodle distribution starting from versions 3.3.8, 3.4.5 and 3.5.0.

The Policy plugin forms part of Moodle’s privacy feature set and will assist sites to become GDPR compliant.

This plugin provides a new user sign on process, with ability to define multiple policies (site, privacy, third party), track user consents, and manage updates and versioning of the policies.

This plugin has been integrated in the Moodle 3.5 release of 17 May 2018 but remains available and maintained for Moodle 3.3.6 and 3.4.3 as a separately downloadable plugin.


This plugin is part of set GDPR.


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Picture of Moodle HQ
Moodle HQ (Lead maintainer)
Picture of Sara Arjona Téllez
Sara Arjona Téllez
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  • Picture of Mihail Geshoski
    Mon, Jul 9, 2018, 9:03 AM
    Hi Ray! This plugin is already integrated and available in Moodle 3.5.
  • Picture of Nick Williams
    Thu, Aug 2, 2018, 5:48 PM
    We would like to vary which policies appear depending on the user (so that a different policy appears for staff, students under 18 etc) - has anyone found a way to do this? I have read the guidance regarding minors but it doesn't quite cover what we want to do. Apologies if this has been asked elsewhere!


  • Picture of Sara Arjona Téllez
    Thu, Aug 2, 2018, 8:25 PM
    Hi Nick!
    Current policy tool version doesn't allow this. For now, all the policies are displayed to all the users and the only kind of audience you can choose when creating a new policy is "All users", "Authenticated users" or "Guests". As you can see, there isn't anything related to roles or other user profile fields. If you feel this could interest other users, you could create a new issue on the tracker. If you haven't done before, you will find more information about the issues creation here:
  • Picture of Acs Gabor
    Thu, Aug 23, 2018, 7:37 PM
    Hi All,

    Is it possible somehow to accept policies for a large number of users as an admin?
    I want to change the default (core) policy handler to this tool_policy, but I would like to set existing users who already gave consent for the new plugin as well.

    Thanks in advance!

  • Picture of Sara Arjona Téllez
    Fri, Aug 24, 2018, 8:09 PM
    Hi Acs Gabor!

    You'll find the answer on the following page:

    Hope this helps! smile
  • Picture of Acs Gabor
    Mon, Aug 27, 2018, 5:20 PM
    Thanks Sara,

    Unfortunately this is not really what I need - what I could find is that I need to select all users one by one to save the consent for them - but for 5000 users it would take an eternity.
    Could this be done by CSV upload or with the "bulk actions"?

  • Picture of Sara Arjona Téllez
    Mon, Aug 27, 2018, 6:10 PM
    Hi Acs Gabor!

    For now it's not possible to be done via CSV or bulk action. But maybe you can use some "Checkbox cheker" browser extension (such as the CheckThemAll for Firefox for selecting all them easily wink

  • Picture of Rodrigo Manoel
    Thu, Sep 13, 2018, 10:11 AM
    Hello everyone!

    I´m from Brazil and I'm developing a site based on moodle. I´ve installed the plugin and it is functioning perfectly. But the problem is that the the message is English: "If you continue browsing this website...." and I need it to be in portuguese. I have already tried to change this exactly phrase in the tool_policy.php, restarted the server, but it is still in English. How can I change sucha a string? Tks in advance!
  • Picture of Sara Arjona Téllez
    Thu, Sep 13, 2018, 2:49 PM
    Hi Rodrigo!

    I've seen that the tool_policy plugin is translated for "Portuguese (pt)" but not for "Portuguese (Brazil) (pt_br)". You can contribute the "Portuguese (Brazil)" language pack following the recommendations on the following page: Once your contribution will be confirmed by the people in charge of this language pack, you should update the language pack on your Moodle site and then you should be able to see the message in the Portuguese (Brazil) smile

    Kind regards!
  • Picture of Rodrigo Manoel
    Thu, Sep 13, 2018, 10:06 PM
    Thanks, Sara!

    Done it!
  • Picture of Dobrin Tashev
    Wed, Sep 19, 2018, 4:34 PM

    Is there a way to make a policy not required?

    Kind regards!
  • Picture of Sara Arjona Téllez
    Wed, Sep 19, 2018, 6:51 PM
    Hi Dobrin!
    At the moment, all the policies are required but we're working on this wink You can find more information about it in the following issue:
  • Picture of Ilva P.
    Thu, Oct 11, 2018, 12:29 AM
    Thank you, this is very helpful!
  • Picture of Giovanni Fulantelli
    Thu, Mar 14, 2019, 12:34 AM
    I've Moodle 3.4.7, and I've installed the plug-in; I provide access via the Moodle app v. 3.4. If I access to students' profile via browser, I can see all the information about the privacy policies; however, if I access via the moodle app, I do not find any information about the privacy policy in the profile page. Have you experienced this issue?
    Thanks in advance
  • Picture of Sara Arjona Téllez
    Fri, Mar 22, 2019, 7:57 PM
    Hi Giovanni!
    The tool_policy was merged to Moodle 3.4.5 onwards, so you don't need to install it separately.
    Regarding your question, for now, it's not possible to access from the app to the 'Privacy and policies' profile information sad I would suggest creating an issue to raise this improvement. You'll find the steps to follow here:
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