Admin tools: Policies

tool_policy
Maintained by Picture of Moodle HQ Moodle HQ, Picture of Sara Arjona Téllez Sara Arjona Téllez
Allows to define various policy documents - site policy, privacy policy, intellectual property policy, late assignments policy and others as needed. It keeps the history of document revisions, tracks user agreements with them and forces users to accept them prior to using the site.
481 sites
604 downloads
32 fans
Supported versions: The plugin requires Moodle 3.3.5, 3.3.6, 3.3.7, 3.4.2, 3.4.3 or 3.4.4. It does not work in earlier versions. It has been merged to standard Moodle distribution starting from versions 3.3.8, 3.4.5 and 3.5.0.

The Policy plugin forms part of Moodle’s privacy feature set and will assist sites to become GDPR compliant.

This plugin provides a new user sign on process, with ability to define multiple policies (site, privacy, third party), track user consents, and manage updates and versioning of the policies.

This plugin has been integrated in the Moodle 3.5 release of 17 May 2018 but remains available and maintained for Moodle 3.3.6 and 3.4.3 as a separately downloadable plugin.

Sets

This plugin is part of set GDPR.

Screenshots

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Contributors

Picture of Moodle HQ
Moodle HQ (Lead maintainer)
Picture of Sara Arjona Téllez
Sara Arjona Téllez
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  • Picture of Sara Arjona Téllez
    Thu, 14 Jun 2018, 4:36 PM
    Hi Larry! It seems you're having the same issue described at https://tracker.moodle.org/browse/MDL-62493 which was fixed some days ago. Updating the plugin it should disappear wink
  • Picture of Raymond Frangie
    Mon, 9 Jul 2018, 8:54 AM
    Hi - Will this work with 3.5.x?
    Cheers,
    Ray
  • Picture of Mihail Geshoski
    Mon, 9 Jul 2018, 9:03 AM
    Hi Ray! This plugin is already integrated and available in Moodle 3.5.
  • Picture of Nick Williams
    Thu, 2 Aug 2018, 5:48 PM
    We would like to vary which policies appear depending on the user (so that a different policy appears for staff, students under 18 etc) - has anyone found a way to do this? I have read the guidance regarding minors but it doesn't quite cover what we want to do. Apologies if this has been asked elsewhere!

    Thanks

    Nick
  • Picture of Sara Arjona Téllez
    Thu, 2 Aug 2018, 8:25 PM
    Hi Nick!
    Current policy tool version doesn't allow this. For now, all the policies are displayed to all the users and the only kind of audience you can choose when creating a new policy is "All users", "Authenticated users" or "Guests". As you can see, there isn't anything related to roles or other user profile fields. If you feel this could interest other users, you could create a new issue on the tracker. If you haven't done before, you will find more information about the issues creation here: https://docs.moodle.org/dev/Tracker_guide#When_creating_an_issue
    Cheers!!
  • Picture of Acs Gabor
    Thu, 23 Aug 2018, 7:37 PM
    Hi All,

    Is it possible somehow to accept policies for a large number of users as an admin?
    I want to change the default (core) policy handler to this tool_policy, but I would like to set existing users who already gave consent for the new plugin as well.

    Thanks in advance!

  • Picture of Sara Arjona Téllez
    Fri, 24 Aug 2018, 8:09 PM
    Hi Acs Gabor!

    You'll find the answer on the following page: https://docs.moodle.org/35/en/Policies_plugin#Giving_consent_on_behalf_of_multiple_users

    Hope this helps! smile
  • Picture of Acs Gabor
    Mon, 27 Aug 2018, 5:20 PM
    Thanks Sara,

    Unfortunately this is not really what I need - what I could find is that I need to select all users one by one to save the consent for them - but for 5000 users it would take an eternity.
    Could this be done by CSV upload or with the "bulk actions"?

    Thanks,
    Gabor
  • Picture of Sara Arjona Téllez
    Mon, 27 Aug 2018, 6:10 PM
    Hi Acs Gabor!

    For now it's not possible to be done via CSV or bulk action. But maybe you can use some "Checkbox cheker" browser extension (such as the CheckThemAll for Firefox https://addons.mozilla.org/en-GB/firefox/addon/checkthemall) for selecting all them easily wink

    Cheers!
  • Picture of Rodrigo Manoel
    Thu, 13 Sep 2018, 10:11 AM
    Hello everyone!

    I´m from Brazil and I'm developing a site based on moodle. I´ve installed the plugin and it is functioning perfectly. But the problem is that the the message is English: "If you continue browsing this website...." and I need it to be in portuguese. I have already tried to change this exactly phrase in the tool_policy.php, restarted the server, but it is still in English. How can I change sucha a string? Tks in advance!
  • Picture of Sara Arjona Téllez
    Thu, 13 Sep 2018, 2:49 PM
    Hi Rodrigo!

    I've seen that the tool_policy plugin is translated for "Portuguese (pt)" but not for "Portuguese (Brazil) (pt_br)". You can contribute the "Portuguese (Brazil)" language pack following the recommendations on the following page: https://docs.moodle.org/dev/Contributing_a_translation Once your contribution will be confirmed by the people in charge of this language pack, you should update the language pack on your Moodle site and then you should be able to see the message in the Portuguese (Brazil) smile

    Kind regards!
  • Picture of Rodrigo Manoel
    Thu, 13 Sep 2018, 10:06 PM
    Thanks, Sara!

    Done it!
  • Picture of Dobrin Tashev
    Wed, 19 Sep 2018, 4:34 PM
    Hi,

    Is there a way to make a policy not required?

    Kind regards!
  • Picture of Sara Arjona Téllez
    Wed, 19 Sep 2018, 6:51 PM
    Hi Dobrin!
    At the moment, all the policies are required but we're working on this wink You can find more information about it in the following issue: https://tracker.moodle.org/browse/MDL-62309
    Cheers!
  • Picture of Ilva P.
    Thu, 11 Oct 2018, 12:29 AM
    Thank you, this is very helpful!
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