Admin tools: Upload enrolment methods

tool_uploadenrolmentmethods
Maintained by Picture of Eoin CampbellEoin Campbell
This plugin allows administrators add the "Course meta link" and "Cohort sync" enrolment methods to a range of courses from a CSV file, and specify the role for the methods participants. They can also delete, enable or disable existing enrolment methods in a course.
334 sites
177 downloads
23 fans
Current versions available: 2

This plugin is an enhanced version of the Upload Metacourse links block plugin on which it is based. It also provides a good work-around for a long-standing issue with the Course upload facility whereby enrolment methods are not fully supported.

Use the command Site administration > Plugins > Enrolments > Upload enrolment methods to upload a CSV file containing lines of the form:

operation, enrolment method, target course shortname, parent course shortname or cohort idnumber, disabled, group[, role]

Note that version 1.2.x requires fields in a fixed order (as above) with no heading line, but version 1.3.0. now supports an initial heading line, and allows you specify the delimiter, e.g.

operation,method,shortname,metacohort,disabled,group[,role]
add,meta,CS101-2345,Computing-Year3,1,CS101,student
upd,meta,CS101-2344,Computing-Year1,0,CS101,editingteacher

Each line of the file contains one record.
Each record is a series of data in any order separated by a specified delimiter.
All fields are required, except role, which is optional for backwards compatibility.
The allowed operations are add, del(ete), and upd(ate).
The allowed methods are 'meta' and 'cohort'.
The allowed disabled status values are 0 (enabled) and 1 (disabled).
The group field is the name of a group into which enrolled students should be placed. It will be created if it doesn't already exist.
The role field must be a valid role name such as editingteacher, student, etc.

This plugin enhances the original in that it is possible to disable existing enrolment methods in batch mode, and also that it can add an enrolment method to a course but leave it disabled.


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Contributors

Picture of Eoin Campbell
Eoin Campbell (Lead maintainer)
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  • Picture of Daniel Becerra
    Sat, Apr 6, 2019, 8:04 AM
    Yes! it does work smile I just uploaded more than 2000 relationships and it worked like a charm. Thank you very much for the effort put into this!
  • Picture of Daniel Becerra
    Thu, Apr 11, 2019, 10:42 AM
    I was wondering, as @Mesut Aydemir asked, how would you do if you wanted to sync Teacher cohorts. Working with hundreds of courses, transferring teachers automatically would be way easier by cohort sync.
  • Picture of colin bruneau
    Fri, Aug 16, 2019, 4:37 PM
    Hi Eion, thank you so much for this plugin, it will save me a lot of hand work.
    As already mentionned it would be nice to have:
    - ; instead of ,
    - a field to define the course role like "student" or "teacher"
    In my case I need a cohort to be defined as "manager" because to be able to send a mail to a manager (Attendance warnings for example), they need to be registered as users but not with a "student" role.
  • Picture of Eoin Campbell
    Tue, Aug 20, 2019, 11:56 PM
    I have added an optional role field at the end of each line to specify the required role. It works for both the meta and cohort enrolment methods.
  • Picture of Jeff White
    Wed, Aug 28, 2019, 2:31 AM
    omg where was this two years ago... this will be a huge benefit to my cohort self enrollments.
  • Picture of Nelio Altoveros
    Wed, Jul 15, 2020, 9:27 AM
    I tried installing the plug-in in MOODLE 3.6.5 build 20190905 but I got several errors telling me that around 20 Themws will be deleted such as aftwerburner, anomaly, nimble etc. I am now using autumn so I guess the present MOODLE look will not be affected. But in the future if I want to change theme, does it mean that I have to get them again? Thanks
  • Picture of Eoin Campbell
    Wed, Jul 15, 2020, 4:13 PM
    The warnings have nothing to do with the enrolment methods plugin. The themes you mention are all old and out of date, and not supported on Moodle 3.6. Remove them from your site. Autumn is also a very old theme and I doubt if it runs on 3.6 either. You're probably running something else.
  • Picture of Yannick D
    Thu, Jul 23, 2020, 6:19 AM
    Thanks for sharing this plugin which should really be fixed in Moodle by default. I have two (or three) gripes though:
    * Please allow setting the csv delimiter to something different then ",". It’s a real pain to get comma separated csv-files out of Excel depending on region.
    * Our courses have a "–" (en-dash) in their shortnames which is removed by this plugin. The import then fails because the course isn’t found. Probably related to text encoding.
    * It would be nice and add some peace of mind to have a preview before finally importing enrollments.

    All 3 points are available with "Upload courses" and "Upload users". 1 and 2 would probably be fixed by moving to the csv library you mentioned some time ago. I really hope you or someone else will be able to implement this. Thanks again and best regards.
  • Picture of Jeavons Pablo Mesia
    Wed, Aug 12, 2020, 3:36 PM
    Hi, I installed this plugin in site. It says in the notifcations that installation was successful but the plugin does't show in the >Manage Enrol plugins page. A link show in the Enrolment category but clicking on it returns an HTTP 500 error message. Any work around on this problem? Our site is moodle site version is 3.9.1. Thanks in advance.
  • Picture of Eoin Campbell
    Wed, Aug 12, 2020, 8:00 PM
    It isn't an enrolment method, so doesn't appear in "Manage enrol plugins". Go to "Site administration > Plugins > Upload enrolment methods" instead.
  • Picture of Nancy Nalmpanti
    Fri, Aug 21, 2020, 11:05 PM
    Hi Eoin, I keep receiving result: "Cohort not found."
    Has anyone managed to add cohort sync in moodle 3.9.1?
  • Picture of Eoin Campbell
    Sat, Aug 22, 2020, 12:00 AM
    I think the problem might be that you have to match on the cohort ID number, not the name.
  • Picture of Nancy Nalmpanti
    Sat, Aug 22, 2020, 12:10 AM
    Resolved! the first line has to contain the following field headings: operation,method,shortname,metacohort,disabled[,group,role] (don't comment them out)
    Thank you for the great tool Eoin smile
  • Picture of Eoin Campbell
    Sat, Aug 22, 2020, 12:28 AM
    I've just fixed the documentation on the Description to mention the heading columns, which I just added in version 1.3.0.
  • Picture of Jacques Barzic
    Tue, Oct 6, 2020, 10:18 PM
    Hi,
    I've install the plugin and it works fine.
    I've a question/suggesion:
    Now, use this plugin is only possible for "Site Administrator".
    Is there now a solution to allow this plugin for "site manager"?
    If no, my suggestion is to do that in a future version wink.
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