Course Archiver

Admin tools ::: tool_coursearchiver
Maintained by Matthew Davidson
Archive and remove past courses with this handy tool that can also be used to send notifications to course teachers, hide courses in bulk, and has the ability for course teachers to opt out of the archiving.
Latest release:
446 sites
225 downloads
64 fans
Current versions available: 1

Course Archiver

This tool is used to search for courses, notify the course owners, and mass hide or archive (backup and remove) courses. The courses are stored with Moodle's backup file extension ".mbz". These files can then be manually found in the user defined folder and can be restored using Moodle's built in restore feature.

Install

copy the coursearchiver folder into the admin/tool folder.

Settings

Folder path

A folder created within the moodledata folder. The tool will create this folder, however it is recommended that the folder be created outside the moodledata folder, and a shortcut be placed in the moodledata folder.

Course Hide Email

This is the template email that will be sent to the owners of the selected courses to notify them that their course(s) will be hidden. There are two required variables in the email %to (name of the recipient) and %courses (a list of courses with mailto hyperlinks to notify the site administrator that the user wishes to opt out)

Course Archive Email

This is the template email that will be sent to the owners of the selected courses to notify them that their course(s) will be archived. There are two required variables in the email %to (name of the recipient) and %courses (a list of courses with mailto hyperlinks to notify the site administrator that the user wishes to opt out)

Course opt out persistence

A course can be opted out of the archival process and future archiver searches. This setting determines how many months the opt out with last.

Archive deletion delay

When an archived file is selected for deletion, the actual removal of the file will be delayed by x days.

Archive search limiter

Archives can get very large. This limits the amount of records returned to screen at one time.

Screenshots

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Contributors

Matthew Davidson (Lead maintainer)
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Comments RSS

Show comments
  • Wed, Oct 3, 2018, 11:12 PM
    When Opt-out email is sent, faculty receive "Access Denied" error when trying to opt out. It works when an admin opt out so I'm thinking its a permission thing. But what permission need to be giving for the teacher to opt out?
  • Wed, Oct 3, 2018, 11:15 PM
    @GJ Check what version you are running. That bug was fixed on version 2018081700.
  • Thu, Oct 4, 2018, 10:28 PM
    @Matthew (Build: 2016090200) (2018081700) Thats probably the issue. Will update. Thanks
  • Tue, Oct 16, 2018, 12:46 AM
    Is there a way to also check a log for the errors when a course not able to be archived? I'm successfully archiving courses that are put in manually in our Moodle system, however, the courses that are uploaded into Moodle through a flat file not archiving. I receive a message "processing complete" but then "errors: Course: .... could not be archived". I'm not sure why the archiving can't be successful.
  • Thu, Nov 22, 2018, 3:15 PM
    Hi Matthew, nice work. Love the plugin.
    One thing that would be cool though, is to have the option to include sub-categories when filtering by category. Maybe you want to consider this as a new feature.
    Cheers and thanks!
  • Sat, Jan 19, 2019, 12:15 AM
    Hi, I was wondering if the version for Moodle 3.6 was also compatible with Moodle 3.5? I only see versions of the plugin for 3.4 and 3.6. Thanks!
  • Thu, Mar 7, 2019, 2:02 AM
    Does this tool use the automated backup classes or the same ones used to create the course backups? If the course are large, I would suspect that the problem is still there with trying to backup large files, correct? This is just a way to call the backup.php for a specific course and move it to another location outside the moodledata designated folder. Am I correct?
  • Thu, Mar 7, 2019, 2:03 AM
    @Jerry Lau Yes, this plugin uses the Moodle built in backup classes and procedures. If the course fails to backup manually, it won't backup via this tool.
  • Fri, Mar 8, 2019, 6:03 PM
    I quite like this tool, but it would be nice if you could bulk Restore and Reset, or alternatively Archive but not Delete and simply Reset the existing course in Bulk.
  • Thu, Apr 11, 2019, 8:09 PM
    I would have to agree with Brad, great tool but could be even better if I could archive and not delete (bulk would be awesome too).
  • Thu, Oct 29, 2020, 3:19 AM
    Does anyone know how to delete Save Points? I've accumulated quite a few and don't see a way to delete them from the drop-down list.
  • Thu, Oct 29, 2020, 3:28 AM
    @Blair F. Currently the only way is manually from the database. I'll put this on my list of things to add. Just have to devote some time to it.
  • Fri, Nov 6, 2020, 1:43 AM
    Thanks, Matthew! I appreciate that, very much! I love this plugin!
  • Tue, Feb 9, 2021, 5:36 PM
    Hi, if adobe connect activities enabled in course after archive and delete , The course is fully restored , but the content has also been removed from the Adobe server and can no longer be recovered !!
  • Wed, Mar 3, 2021, 1:27 AM
    Hi, all! I love this plugin! I'm just curious... why is there a maximum of 200 courses shown on the archived list?
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