Monitoring of learning plans

Reports ::: report_lpmonitoring
Maintained by Issam Taboubi, Gilles-Philippe Leblanc, Salem Saidi
The main goal of this plugin is to facilitate the work of learning plan managers. It provides an overview of user learning plan, without leaving the page to get information related to this learning plan (such as rating in courses, user evidence, etc.) It also offers statistics by learning plans and competencies. For learning plan templates with a very large number of learning plans (generated from cohorts), this plugin is the best solution, with its advanced filters, it allows you to filter the learning plans by several criterias.
Latest release:
1268 sites
613 downloads
186 fans
Current versions available: 8

Introduction

The main goal of this plugin is to facilitate the work of learning plan managers. It provides an overview of user learning plan, without leaving the page to get information related to this learning plan (such as rating in courses, user evidence, etc.) It also offers statistics by learning plans and competencies. For learning plan templates with a very large number of learning plans (generated from cohorts), this plugin is the best solution, with its advanced filters, it allows you to filter the learning plans by several criterias.

Plugin configuration

Role and permissions

This plugin can be used in system or category context. The user using this plugin in the category must have these permissions:

  • moodle/competency:competencyview
  • moodle/competency:coursecompetencyview
  • moodle/competency:usercompetencyview
  • moodle/competency:competencygrade
  • moodle/competency:planview
  • moodle/competency:planmanage
  • moodle/competency:templateview

Note that planview is always set in user context level. Thus, we must assign a user to a cohort using Site administration/Users/Permissions/Assign user roles to cohort so he will have the "moodle/competency:planview" of every member of that specific cohort (must wait for the next cron execution to take effect).

Color configuration

To fully benefit from the reports, a color must be associated to each value of the scale. To set the scale values colors, you must have "moodle/competency:competencymanage" permission. Here are the steps :

  • Go on "Home / ► Site administration / ► Competencies / ► Competencies scale colors"
  • Choose a framework competency
  • Choose a scale from framework competency
  • Set the colors values using the ColorPicker
  • Save the changes

Colors configuration

That's it, now the colors are set and ready to be used in the reports pages.

Monitoring of learning plans page

In a category context or system context go on Reports / ► Monitoring of learning plans

Filter

Filtering helps us find a user's learning plan. Here are the steps:

By learning plan template

From a learning plan template, we can filter learning plans.

  • Select a template
  • From "Student using this template", select a user
  • click on "Apply"

You will see the learning plan of the student selected, and you can navigate between learning plan based on that template. If there is no student selected, the first student from the template will be displayed.

Filter by template

By clicking on "show more...", you can have more options to filter learning plans by scales values.

There are two options for using scales values filter

  • Filtering learning plans by scale values from competencies rated at course level
  • Filtering learning plans by scales values from competencies rated in the plan (Final rating)

When filtering by scales values, the number of rating in the student list will be displayed:

Filter rating number

By user

We can choose a particular student by typing his name in the user picker field in order to retrieve his learning plans

Filter by student

Learning plan detail

The details of the learning plan is divided into three blocks:

Global view of the learning plan


1.User navigation

This block contain the following informations:

  • The learning plan name: link to the learning plan page
  • The user full name and a profile picture: link to the user profile page
  • The navigation between users that belong to the selected template.

User navigation

2.Learning plan competencies informations

This block displays the following informations:

  • The plan's status and the number of competencies that are rated proficient on the total number of competencies of the plan
  • The number competencies that are rated not proficient
  • The number of competencies that are not rated

Learning plan competencies informations

3.List competencies details

This part has three blocks

Details for a competency with three blocks of information

Total number of rating

It display the number of courses linked to the competency and wherein the user is enrolled. Clicking on the number will trigger a popup containing the list of courses linked to the competency and if the competency was rated in this course or not.

Popup total number courses

Also, this block displays the number of evidences of prior learning. You can have more details on the list of evidences by clicking on this number

Evidence of prior learning

Rating

This block displays the number of rated courses by scale value. Clicking on this number triggers a popup that displays the course name, comments left by the teacher and the final course grade.

Rated courses by scale value

Final rating

This block gives us details about the final rating (rating in learning plan) :

  • If the competency is proficient, not proficient or not rated
  • The rated scale value (if rated)
  • A button to rate the competency if the user has the permission

Competency final rating

Statistics for learning plans

This page provides statistics for learning plans. It groups statistics by competency for a given template. For each competency we display the total users in template and number of users by scale value. To get this page, go on Reports / ► Statistics for learning plans

Stats page

Total users

Clicking on the "Total users" number triggers a popup with the list of all the users related to this competency. It shows if each user has been rated.

Stats nb users

Number of users by scale value

It displays the number of users rated with a given scale value for the competency.

Stats user by scalevalue

Monitoring of learning plans for users (students)

This page gives the user the ability to keep track of his learning plans with all the details mentioned above. To get this page go to the user profile page and click on Monitoring of learning plans in the reports block.

Reports in the profile of a user

To display the report, the user must select a learning plan and click on "Apply"

Student view of the Monitoring of learning plans report


New features for lpmonitoring v1.3

Allow tagging of learning plans

  • Manages tags for learning plans
  • Filter by tag




Manage comments directly in the report page

The block comment in the learning plan page (core) is now available in the report page, and we can filter by users having at least one comment.




User list navigation

A collapsible block was added, containing the resulting user list from search and filters, so we can easily navigate between users. That way, we are not limited to the next/previous buttons of the main learning plan bar.


Resetting competencies of a learning plan

We can reset all competencies of a learning plan: this will reset the value of rating but the evidences will be kept.

We can also make a reset on single competency.



Bulk rating in competencies for all users learning plans of learning plan template

This feature allows to rate competencies for all users learning plan of learning plan template.A scale value can be chosen for each competency. Note that rated students won't be impacted : to force ratings, tick "Force rating of users already rated" option. The ratings will take effect in the next passage of the CRON.


Report tab

It shows ratings in courses in a table display, that can be filtered by competency, course name or/and scale value.

New features for lpmonitoring v1.4

Summary tab

It shows ratings in courses in a summarized table display for scale values, where competencies are grouped by parent competency,

Summary tab example

Screenshots

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Contributors

Issam Taboubi (Lead maintainer)
Gilles-Philippe Leblanc
Please login to view contributors details and/or to contact them

Comments RSS

Show comments
  • Jan de Lange
    Mon, 25 Jan 2021, 9:18 PM
    Thanks Marie-Eve for your reply on my quenstion. At this moment I only get all learningplans from all users. In courses you can work with groups but thats not possible with learingplans or competencies. These are configured in a system context that makes it more complex I think. I'll ask my Moodle Partner Avetica also. Thanks for now
  • xq271 xu
    Wed, 5 May 2021, 12:34 PM
    Hi, I want to install LPmonitoring on our site in moodle 3.10. But when I install it, there are prompt informations: DDL sql error.
    Debug info: Table 'mdl_report_competency_config' already exists CREATE TABLE mdl_report_competency_config ( id BIGINT(10) NOT NULL auto_increment, competencyframeworkid BIGINT(10) NOT NULL, scaleid BIGINT(10) NOT NULL, scaleconfiguration LONGTEXT COLLATE……

    How should I solve this problem?
  • Marie-Eve Lévesque
    Sat, 8 May 2021, 2:12 AM
    Hi xq271 xu,
    Somebody had a similar problem in october 2019 (see one of the previous comments, on the next page).
    Is it a new installation of the plugin or you are upgrading? From which version?
    Do you have other plugins related to competencies that might have a table with the same name?

    If you want, you can try one of the following "extreme" solutions :
    - uninstall and reinstall the plugin
    - delete the mdl_report_competency_config table and then reinstall the plugin

    Those 2 solutions would DELETE the configuration of your competency scales (the color associated to each scale level) so you will have to configurate them again. I can't say I recommend any of those two solutions, it is not really a good way to do things, but I think it will solve your problem...

    Marie-Eve
  • Lucy Lehmann
    Thu, 7 Oct 2021, 4:13 AM
    Are there any updates to adding the report on the user's dashboard yet? Or has someone manage to add it as a simple block with a link to report/lpmonitoring/userreport.php?userid=ID where ID is the id of the current user.
  • Marie-Eve Lévesque
    Sat, 4 Dec 2021, 2:02 AM
    Hi Lucy,

    I am so sorry for the delay...
    There are no plans on adding the report on the user's dashboard for the moment. For the block, I think you could use a simple HTML block and the filter codes plugin (https://moodle.org/plugins/filter_filtercodes) that allows to "Create links that normally require the users ID as part of the URL."

    Marie-Eve
  • Nicholas Fahey
    Thu, 16 Dec 2021, 11:53 AM
    Is there any way to print the reports? This plugin is awesome. In the k-12 environment, the ability to print a report would be amazing, and serve as a great standards/proficiency-based report card.
  • Marie-Eve Lévesque
    Fri, 14 Jan 2022, 5:34 AM
    Hi Nicholas,
    Unfortunately not for the moment... We are working on a possibility to generate a PDF version soon for our internal usage, but it would contain only the basic information (evaluation of the competency at the learning plan level, but not in courses). If we add this functionnality, would it be useful for you?
    Thanks!
    Marie-Eve
  • Tomy St-Aubin
    Thu, 7 Jul 2022, 11:30 PM
    wow! we would also be really interested in the print report functionality!
    Thank you for this wonderful plugin
  • Adam Bil
    Tue, 9 May 2023, 9:33 PM
    This looks like a fantastic plug-in that would really help my system. Can you confirm that it works with the latest version of Moodle (4.0+)? I have installed but I'm unable to get it working.
  • Gilles-Philippe Leblanc
    Fri, 26 May 2023, 3:03 AM
    Hello Adam,

    Thanks for the feedback.
    We confirm that it works with Moodle version 4.1.

    We haven't tested it yet with version 4.2. Can you tell us the exact version you are using and describe the problem in more detail? Thanks!
  • Paul Shannon
    Fri, 2 Jun 2023, 9:52 PM
    Since installing this plugin yesterday, now everytime someone completes a competency it emails the people I've added as learning plan managers. Is there a way to turn off these email notifications?
  • Adam Bil
    Wed, 7 Jun 2023, 4:07 PM
    Hi Gilles, thank you for the response. Apologies there was an install issue which was why I couldn't see it. All is resolved now.
  • Juan Carlos Galdos
    Fri, 23 Jun 2023, 1:30 PM
    Hi Gilles,
    Any idea when you will upgrade this plugin to 4.1? Our school really need this plugin in that version in order to be allowed. Thank you!
  • Shirley Gregorczyk
    Thu, 5 Oct 2023, 11:17 PM
    Hello,
    I have been using this plug-in for several years and find the graphic display very helpful for my end-users. I have some courses that students take every year, on the User Competency Summary it displays the Evidence each time they took the course.
    During an audit we needed to show this information to an auditor, it would be helpful if the student's name was included in the Title Bar of the User Competency Summary pop-up.

    I have also been trying to write a SQL query to pull this information for the auditors and have been unsuccessful as I cannot seem to find the table where the Evidence that is displayed on the User Competency Summary is stored.
    Can you point me to the table?
    Kind Regards
  • Gilles-Philippe Leblanc
    Sat, 2 Mar 2024, 5:23 AM
    Hello Shirley,

    Glad to read that you like the plugin and that it is useful for your users.

    We created a ticket in our backlog about adding the name of the student in the title bar.

    We think it might be a good idea but we can't guarantee if and when we will have time to do it.
    In order to speed up the addition of this functionality, please provide us with the fix in the form of a pull-request in the bug tracker of this plugin.

    Otherwise, the evidences are stored in the prefix_competence_evidence table.
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