Microsoft Word File Import/Export (Question Format)

Question formats ::: qformat_wordtable
Maintained by Eoin Campbell
Import questions (including images and equations) from structured tables in a Word file (.docx format) into a course question bank, and also export questions to a Word file, allowing for round-trip editing.
Latest release:
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1k downloads
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Current versions available: 5

This plugin allows quiz questions to be imported from a Word file into Moodle. You can quickly write lots of questions in structured Word tables far more easily than in Moodle directly. The plugin also imports tables, images, and equations (when created using the Microsoft Office Equation Editor, not MathType/Wiris or the old Equation 3.0 editor). Equations are converted into MathML on import and displayed using the MathJax filter. You can also export questions from the Moodle question bank into structured tables in Word. 

The table structure for each question supports all the question components (stem, answer options, option-specific and general feedback, hints, tags and question meta-data such as penalties, grades and other options). All the main question types except Numerical and Calculated questions are fully supported. Numerical and Calculated questions are exported, but cannot be imported.

The Cloze question syntax is particularly useful, as it does not require any knowledge of the arcane Moodle syntax; instead, use bold for drop-down menu items, and italic for fill-in text fields. See attached screenshot for an example.

Language support

Exported questions are labelled in the language of the current Moodle user interface, and the spell-check language is also set to the correct language. Similarly, questions can be imported in the same language, not just English. Both left-to-right and right-to-left languages (such as Arabic and Hebrew) are supported.

Equation support (import only)

Equations written using the Microsoft Equation Editor in Word can be imported into Moodle as MathML. This MathML is rendered within Moodle using the MathJax filter. Note that MathML equations in questions are not exported in a usable way.

Supporting Word templates

Word templates to go with the plugin can be downloaded from the demonstration website www.Moodle2Word.net, and are available for Word 2007 and 2010 (Windows), and Word 2011 (MacOSX).

Installation

The plugin can be installed by a Moodle Administrator using the standard Moodle plugin installation process.

Pre-requisites

  • Check that your Moodle installation supports XSLT, and ideally HTMLTidy too. Log in as Administrator, go to Site Administration -> Server -> PHP info, and view the PHP configuration. Look for the package details for 'xsl'. If they are not present, then you will need to re-configure PHP and re-start the server.
  • To enable XSLT and HTMLTidy on a Windows Moodle server, open your PHP configuration file (e.g. d:\winmoodle2\server\php\php.ini on Windows) and uncomment the lines containing "extension=php_xsl.dll". and "extension=php_tidy.dll" by removing the semi-colon before them, if present.
  • On Linux platforms, you may need to create a symbolic link from the file , /etc/php5/apache2/mods-available/xsl.ini to , or /etc/php5/apache2/conf.d/20-xsl.ini. Change directory to /etc/php5/apache2/conf.d/, and use the command 'sudo ln -s ../../mods-available/xsl.ini 20-xsl.ini'. Alternatively, create a file /etc/php5/apache2/conf.d/xsl.ini containing the line
    extension=xsl.so
      

Configuration instructions

  1. Go to any course question bank that contains at least 1 question, and choose the Export option.
  2. The File format list should contain the new option 'Microsoft Word table format'. Select this item, and choose any question category containing some questions.
  3. You will be prompted to save or open a Word file. Save it. By default it should have a .doc suffix. If no suffix is provided, you must add it in yourself to ensure Word recognises the file format.
  4. If you see the error message "You need the XSLT library installed in PHP to save this Word file" (xsltunavailable in non-English installations), then your Moodle installation is not configured to support exporting to Word format, and you will need to update it. See this forum thread.
  5. To import questions from a Word file, open the file you just exported, and save it to Word 2010 (.docx) format. Then go to the Question Import form, and you should see a new item in the File format list, 'Microsoft Word table format'. Select this item, choose the Word file you saved, and import it.
  6. If all goes well, your questions in the file should be imported into your course. If not, send me an email at help@moodle2word.net and I will try to help you out. 

Limitations

  • The number of questions you can import in a single Word file is limited by the amount of memory allocated for processes on your Moodle server, but should be at least 1,000 questions or more.
  • When you export questions they are saved in an intermediate Word-compatible format in a file with a .doc suffix. You must then save the file to the standard Word format (with a .docx suffix). 

Using a Word template to create and edit questions

To edit existing questions using Word, first export them into Word. If you want to create new questions, you should install a custom Word template on your PC to assist you. You can download this template from the test website www.Moodle2Word.net. This template contains commands to create new questions by means of inserting a specific structured table for each type.

Sets

This plugin is part of set Microsoft Word file import/export.

Screenshots

Screenshot #0

Contributors

Eoin Campbell (Lead maintainer)
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Comments

  • Mon, Jul 1, 2019, 6:40 PM
    Eoin, I am having issues trying to import or export Missing word style questions. Any thoughts
  • Wed, Jul 24, 2019, 6:35 PM
    Thanks for sharing this Valuable information with us, it is really helpful article!
  • Mon, Aug 19, 2019, 9:46 AM
    Eoin, is there any way to change the default numbering from "A" to "0" for multiple choice questions?
  • Tue, Aug 20, 2019, 3:27 PM
    You can use the "Number the choices?" field in the table heading to define the numbering.
    A = uppercase alphabetic
    a = lowercase alphabetic
    i = lowercase Roman
    I (capital letter i) = uppercase Roman
    0 (zero) = Unnumbered
  • Wed, Aug 21, 2019, 12:13 AM
    Hi Eoin,
    I get errors when I import .docx questions. It seems like Jame said. "Error writing to database".
    This error comes after I upgrade moodle to 3.7 from 3.6. And I upgrade PHP from 7.0 to 7.2 .
    In PHP info of the sever , xsl is enable. Those .docx questions files which I imported into bank sveral weeks ago can't import again! I can't find wrong . So I 'm anxious. Can you help me ?
    songlin.
  • Wed, Aug 21, 2019, 11:41 PM
    This seems to be an error caused by modifying Moodle PHP code, not an import error
  • Fri, Aug 23, 2019, 6:48 AM
    Hello Eoin, I have an issue with plugin, i cna upload all the questions, but I have a problem whem try to charge a question who contains a mathematic equation (generated with Microsoft Word Equation), not upload all the information inside this equation area, example: elimate parenthesis, square parentheses and fractions are not upload and are replace with empty space.
  • Fri, Aug 23, 2019, 1:58 PM
    Send me on a Word file with the problem and I’ll take a look. Have you configured your MathJax filter correctly? That is the most likely issue.
  • Wed, Sep 11, 2019, 7:25 AM
    I need a word template of traditional chinese,and can't find at moodle2word.net,could you help me?Thank you very much.
  • Wed, Sep 11, 2019, 3:28 PM
    Hi there, I’ll try and prepare one for you at the weekend. In the meantime, if you export some questions from Moodle into Word format, with the Chinese language set then that will give you a good starting point for creating questions.
  • Tue, Sep 17, 2019, 8:19 AM
    Hi Eoin,thank you for your suggestion,and I had exported some question,then create new questions,and import successfully
  • Fri, Oct 11, 2019, 3:17 PM
    Just want to confirm that with Moodle 3.7.2 imoprt fails reporting "Error writing to database" (dmlwriteexception)
    Considering downgrade to version 3.6 sad
  • Fri, Oct 11, 2019, 8:57 PM
    Hi Evgeny, I believe the most likely reason for this is that there are characters in the Word file that are not valid Unicode. Some mathematical characters are typically the cause.
  • Fri, Oct 11, 2019, 9:38 PM
    Hi, Eoin. Not in my case, I believe - because I just tried to import a "Test Boolean Question in Word format" from the site www.moodle2word.net,
    and it also failed
  • Sat, Oct 12, 2019, 5:33 AM
    Hi Evgeny, I'm still suspicious that the underlying cause may be a character encoding issue. https://docs.moodle.org/37/en/MySQL_full_unicode_support has information on ensuring your database fully supports 4-byte UTF. I've checked Moodle 3.7.2 on a Windows server with MariaDB and it works fine.
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