Activities: Student folder

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With the module student folder (mod/publication) students can upload documents which can be made visible by teachers.
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Student Folder

With the module student folder (mod/publication) students can upload documents which can be made visible by teachers. This facilitates publication of student's documents in a course and improves exchange of knowledge.


The student folder has two features: on the one hand participants can upload their documents in the student folder which can be made visible for other students immediately after the upload or after the teacher's approval. On the other hand it is possible to import documents from the activity assignment. Here teachers can decide which documents should be visible to all participants or name individual students to release documents.


Copy the module code directly to the mod/publication directory. Open the administration area (http://your-moodle-site/admin) to start the installation automatically.

Admin settings

An administrator can adjust the default settings for the student folder instance-wide in the general settings page. There he can specify the following:

  • Require activity description
  • Obtain approval
  • Approved by default
  • Maximum number of attachments
  • Maximum attachment size
  • Hide ID-Number


Screenshot #0
Screenshot #1


Picture of AMC Academic Moodle Cooperation
AMC Academic Moodle Cooperation (Lead maintainer)
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  • Picture of Óscar M
    Fri, 2 Jun 2017, 1:45 AM
    Hi Philipp,

    Thank you so much for your kind and quick answer!

    If have 3 more questions, if you don't mind:

    4- Can users see the files that other user uploaded? If so, can this be avoided? (i.e. Separate groups, like data bases)
    5- If the user uploads more than one file to a folder, does Moodle display when the user's/group's files have been updated the last time FOR EACH FILE (not for the whole folder)?
    6- Can this activity (student folder) be graded?

    Sorry for bothering, but I don't have full administrator rights in the Moodle course I administrate, and before I ask the ADministrator to install this plug in I need to make sure it does what I need, and I also need to write a report proving it... :S

    Thank you so much!! smile
  • Picture of Philipp Hager
    Sat, 3 Jun 2017, 12:21 AM
    Hi again Óscar!

    ad 4) You have a setting to let the files be visible directly after being uploaded OR the teacher has to approve the files before they are visible for other students!
    ad 5) There will only be displayed the whole "submission" has been updated (the date the most recent file got uploaded, replaced, deleted, etc.)
    ad 6) The student folder can not be graded. If you want to grade the submitted files, you should use Moodle core's Assignment activity. You can then use the student folder import every submission from the Assignment instance.

    Cheers and you're welcome!
  • Picture of Federica Sfregola
    Mon, 17 Jul 2017, 4:56 PM

    Is there a way to hide the Public Files block only on students' page?

    I would like to show that block only to the teachers and not to the students.

    Hope you can help.

  • Picture of Philipp Hager
    Mon, 17 Jul 2017, 5:45 PM
    Hi Frederica,

    you can control access and visibility of the activity via capabilities: just remove the capability "mod/publication:view" from the students role.
    Alternatively you could use Moodle's conditional access settings ( in connection with a group just for the trainers.

    Hope this helped you!

  • Frankie's the name, Moodle's my game!
    Tue, 18 Jul 2017, 5:43 PM
    Great plugin! Loving it. I do have one minor problem. More of an inconvenience. As the Admin when I click on the Student Folder resource, there is no clear indicator, signal or message that tells me if any student has uploaded a file. I have 70 students. I have to click on the page numbers (1 2 3 4 5 6 7) at the screen below to list the next N students. Somewhere in the list that shows up on the screen is the odd one or two students who have uploaded their files for approval. So what I mean is that it becomes a very tedious job for the class teacher to approve the student uploads. No doubt the "Download all files as ZIP" link does help in that it packages all uploads as a zip file that is immediately downloaded. As the teacher has to continuously check the student list for uploaded files, the task of approving student-uploaded files is a bump in the road. Any advice or is there something I missed?
  • Picture of Philipp Hager
    Tue, 18 Jul 2017, 7:08 PM
    Hi Frankie,

    That's a really good point. Currently we do not have any filters for the list displayed, but I'll take that info and let it be discussed by our whole dev-team. Maybe we can come up with good solutions (filters, messages, etc.) for a future version. But that improvements won't come before 3.4 due to our 3.3 release currently being in QA-testing-phase.

    You could sort the table by "last modified" in the meantime, if you click on the header of the table's "last modified" column showing you the newest/oldest uploads as the first entries.

    We'll definitely try to improve the plugin's UX!

  • Frankie's the name, Moodle's my game!
    Wed, 19 Jul 2017, 9:55 AM
    Hi Philipp. Thanks for the fast reply! Yes, you are right. I missed the "last modified" link because in my theme (Klass), the color of that link is in low contrast compared to the red background - which is our corporate color. I tried the link and it sorts the records nicely. So now I can see the student uploads listed from the top of the screen. That definitely solves my usability problem. A BIG THANK YOU for that. (Future) filters that would be very useful are "Unapproved uploads" and "Approved uploads". That would make it easier not to overlook any unapproved uploads that are still pending approval. Cheers and have a good day. Frankie.
  • Frankie's the name, Moodle's my game!
    Wed, 19 Jul 2017, 10:35 AM
    Hi Philipp. On my course page I currently have one Student Folder. My course page is divided into SEVEN (7) topics. So the plan is to have 7 Student Folders. That's one folder for each of the 7 sections (topics) on the course page. The problem I will face is monitoring each of the folders for new uploads. If the uploader (student) doesn't inform me via E-mail that he or she has uploaded a file, then it's going to be a hassle trying to check each and every folder for new uploads. Any suggestions?
  • Frankie's the name, Moodle's my game!
    Wed, 19 Jul 2017, 10:48 AM
    Philipp. I've tried event monitoring as this link here suggests:
    I ccan create a rule named "student-folder-1" with the Area to minitor being "Student folder". However, when it comes to the Event itself, currently in Moodle 2.8 (which I am using), there are only two events to monitor: "Course module instance list viewed" and "Course module viewed". Neither of which will be helpful to me because I want to monitor whenever an upload is done on the Student Folder activity. To see what I mean, here's a screenshot of the Rule settings.

    So guess I am back to square one.
  • Frankie's the name, Moodle's my game!
    Wed, 19 Jul 2017, 11:03 AM
    Hi Philipp. I 'solved' my problem by changing "Approved by default" from No to Yes. In this way, the files are immediately available for the course participants to view. So that way, I don't have to grow white hairs trying to police the uploads. My assumption is that the uploads will be done by responsible users.
  • Picture of Philipp Hager
    Wed, 19 Jul 2017, 3:46 PM
    Hi Frankie,

    yup, currently we log a little bit too less information and we don't send messages at all in mod_publication. I'll mention both points in discussions for future features - alongside the filters. You can also put all your feature requests on our github page:

  • Frankie's the name, Moodle's my game!
    Thu, 20 Jul 2017, 10:53 AM
    Hi Philipp. Thank for being responsive to my comments. I've followed your advice and I have posted 2 new issues at
  • Frankie's the name, Moodle's my game!
    Thu, 20 Jul 2017, 11:41 AM
    How does the Admin or teacher delete an uploaded file? I mean, the teacher can unapprove a file. Thereafter it always appears in the Uploads listing with a red "X" over it. But an approved file is as good being deleted because it has no use. So rather than have lots of unapproved files clutter the Student Upload activity, not to mention the server hard disk space being used up by such files, could not those 'rejected' files be removed/deleted by the Teacher?
  • Picture of Philipp Hager
    Thu, 20 Jul 2017, 3:28 PM
    It is our policy that teachers are never able to alter student's submissions. The student can delete the files as long as the submission is still open.
  • Picture of AMC Academic Moodle Cooperation
    Mon, 14 Aug 2017, 1:10 PM
    We just published a version of the Student Folder plugin for Moodle 3.3 – have fun
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