Enrolment upon approval

Enrolment ::: enrol_apply

Maintained by

Flotter Totte,

emeneo Plugins

The enrolment plugin "enrol on approval" adds an approval step into the course enrolment process. Users will be informed by mail as soon as their course application has been approved/ rejected.

Latest release: 18 mėn.

2089 sites

527 downloads

148 fans

Current versions available: 4

Download

Warning: if you upgrade from an earlier version to 3.5-e you will need to re-set your e-mail notification settings. Also earlier - currently unpublished versions of 3..5 are affected. For more details please see: https://github.com/emeneo/moodle-enrol_apply/issues/89

Enrolment process:

The enrolment plugin "enrol on approval" makes the following enrolment process possible:

User applies for course enrollment
In case required, user fills in standard/additional user profields
Admin approves enrollment application (or cancels it)
User gets informed about admin's action by e-mail
After admin has approved, user is enroled to the course.

Stay up to date

A big thanks to emeneo for providing a place for support for the plugin. I recommend you to create an account on below site in order to receive latest information related to the plugin.

www.emeneoplugins.chocolatelms.com/

Credits:

Abhishek Goel (Course specific approval list, Security issue, additional placeholders)
Andreas Bias (Clean up mixup of customtext2 and customtext3 fields (for fresh installations)
Arnaud Trouvé (Allow to tweak role manually; Prevent to unenrol a user with a pending application; Set timestart on enrolment confirmation; allow to automatically unenrol users based on an enrolment duration; user with `enrol/apply:manage` capability can change an enrolment status, starttime and endtime)
BlackNetworkBit (Fix delete user bug)
Biquet (Correct new enrol strings)
Carlos Shirasawa (Shiro) (bug fixes)
Chiew (Bug fix new instance notification)
Daniel Neis (bug fix for 3.0)
David Aragon (Add an option to turn off new enrolments in an instance (customint6), Newenrols string cleaner)
emeneo (several features, bug fixes and maintenance work)
Derek Nugent/Region10 (User profile fields on enrollment screen)
Dimitri Vorona (bug fix for 3.0)
Erik Nell (German lang correction)
eWallah (bug fix)
Gilles-Philippe Leblanc (bug fix)
golenkovm (add privacy provider class)
Jarosław Maciejewski (bug fix for 3.0)
Johannes Burk (Several bug fixes)
Jordi Fontesca (Bug fixes, improved enrolment form, imroved notifications for teachers and managers (global role))
Joy Brusich (Fix bug $instance not initiated)
Konstantin/ CMD (Max users information on enrol screen)
Lainme (Chinese version, mail bug fix)
Matteo Rigoni (Italian lang file, Unenrolself feature)
matuduke (Fix to enable enrol method on new created courses)
Michael Milette (APPLY-FixMultilanguage)
Mitsuhiro Yoshida (Japanese version)
Rebecca Schmitt (German version)
relecand (bug fix)
Raphaël Snts (version fix)
Roger Costa Oliveira (Portuguese/Brazil (PT_BR) version)
Romain Deleau (Groups / Opt commentary field / Notification threshold)
Scott Karren (American English lang file, EN lang file improvements)
Stefan Zahradnik, HS Nordhausen (Save & access submitted data during enrollment)
Vicente Jiménez Aguilar (Spanish version)
Village of Palatine (Info capture field and notification to teachers
Vincent Schneider (Fix unenrol bug)

Donations:

Catherine Behan
Fiona Dhrimaj

Useful links

Screenshots

Contributors

Flotter Totte (Lead maintainer)

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emeneo Plugins: Concept, development and support

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Arnaud Trouvé

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Awards

Early bird 3.5

Comments

Rodyti komentarus

Flotter Totte
kt, 14 kov. 2024, 17:39
What kind of problems?
Royce Jacomen
tr, 27 kov. 2024, 03:11
I have discovered that the automated emails are not being sent when using enrollment upon approval. The instructor is not recieving the notification even when setup in the settings, and the user is not getting the custom notice. Running Moodle 4.0.5 using plugin version 4.1-a.
Flotter Totte
tr, 27 kov. 2024, 03:16
@Royce: Could you please in your moodle set debug to the highest level (developer) and including displaying email error messages and then enroll into a course?
Royce Jacomen
tr, 27 kov. 2024, 03:36
@Flotter: I made the debug change. I tested serveral times and was able to get the results I needed. I am waiting to hear for another colleague who seems to be having the issues at greater occurances. I assume the course needs to have a start date in the past and not future, or does that not impact the plugin?
Royce Jacomen
tr, 27 kov. 2024, 20:36
@Flotter from what I discovered it is the start date of the course that is the issue. If the course start date is in the future, the emails to notifiy of someone requesting access will no go out. As soon as you change the start date to the past, it sends all of the emails for the requests.
Flotter Totte
kt, 28 kov. 2024, 06:50
@Royce: Thank you, this is a difficult to spot, potentially annoying bug. We will fix it.
Ezzeddin Hamed
sk, 7 bal. 2024, 04:56
Hello Flotter,

This is a nice plugin, it's working on Moodle 4.3 very well along with notifications. The only thing is that I hoped that when a user registers for enrollment they could receive the "defer" message automatically considering the application is deferred by default. There could be a setting in the setting page to make automatic or manual, if you like it to be more controlled.

Thanks,
Ezzeddin Hamed
an, 9 bal. 2024, 20:41
Hello,

It would be nice to have the email sent to users who are asking for enrollment with a link to the course or a setting to switch it on/off instead of the course title only.

Thanks,
Nestor Pasos
tr, 8 geg. 2024, 11:09
Hi,
I installed the last plugin version and notice that when a user/student submits the request to enroll in any course, the notification by email/web is not send, is this correct or do I need to do some other configuration?
Eurecat Academy
kt, 27 birž. 2024, 15:24
Hi,

Thank you for this plugin, it is really helpful.

Is there any way to customize the email the course manager receives? We would like to add some users details, including custom profile fields.

Thank you!
Ezzeddin Hamed
kt, 27 birž. 2024, 21:08
@Nestor,
It does send emails, but emails are not sent automatically. You will need to go into the course > participants > enrolment methods > Course enrol confirmation, you will find a new icon for "Manage application". Any selection and application will send emails.
Ezzeddin Hamed
kt, 27 birž. 2024, 21:09
@Eurocat
It is customizable through language customization.
Michael Milette
kt, 12 gruod. 2024, 03:22
Will there be a version available that is compatible with Moodle 4.5 (LTS) soon?
Helen C
kt, 6 vas. 2025, 23:32
Is there any way of removing some of the following fields from the enrolment form?

User Picture
Additional Names
Optional

I'm on version: Version 4.1.9+ (Build: 20240326) and I'm using the Titus Norse Theme.

Thank you!
Torrance Hollins
kt, 17 bal. 2025, 14:01
Hello, will there be a version that supports moodle 4.5 soon? We are encountering errors when a student requests a course and then notifications to the teacher when a user has requested the course are not being sent out. Thank you!