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Picture of genie zydiak
Using a CSV file to Import Students into Moodle
 

I've perused several forums, but have yet to hit upon an answer for my elementary (sorry) question:  I would like to import a roster of students into my Moodle class.  The roster can be .csv or .txt format.

I'm unable to find:     1) a screen in Moodle that allows me that option  (maybe we need another module?)       or 2) directions for importing students (order of fields to populate, etc).

I'm sure many of you have succesfully done this.  Thanks in advance for sharing with me.

 
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Picture of Derry Lyons
Re: Using a CSV file to Import Students into Moodle
 

Just a regular list? Try the "upload users" feature in the admin section. Which, of course, assumes you *are* the admin. (Hadn't thought about having course instructors add...hmmm...)

Let me know if I'm not grasping your question... thanks! smile Derry

 
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Picture of John Hennessy
Re: Using a CSV file to Import Students into Moodle
 
Derry has answered this but it may be worth noting that the text file must have a first line e.g.

username, password, firstname, lastname, email, course1, course2

followed by one line of this information for each user (this example assumes you are enrolling in two courses - their short names specified in the lines of student information).

e.g. for user Gerry Hill

gerryhill, mnbvjui, Gerry, Hill, ghill@anotherplace.com, mycourse1, mycourse2

V1.6 allows more options to be specified.

More information is available in the Help file linked to the upload users page an admin sees when they go from the site Admin block to ...users ...upload users

Hope this is of some use.

 
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Picture of Ace Marcellus
Re: Using a CSV file to Import Students into Moodle
 
I have set up the file to import with the fieldname suggested above and everytime I try to import I get a "username" is not a valid fieldname error box, the link for more information doesn't lead to anything.  Any suggestions??
 
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Picture of Dr S Bhatia
Re: Using a CSV file to Import Students into Moodle
 

If you are sure you want to import multiple user accounts from a text file, then you need to format your text file as follows:

  • Each line of the file contains one record
  • Each record is a series of data separated by commas
  • The first record of the file is special, and contains a list of fieldnames. This defines the format of the rest of the file.

    Required fieldnames: these fields must be included in the first record, and defined for each user

    username, password, firstname, lastname, email

    Default fieldnames: these are optional - if they are not included then the values are taken from the primary admin

    institution, department, city, country, lang, auth, timezone

    Optional fieldnames: all of these are completely optional. The course names are the "shortnames" of the courses - if present then the user will be enrolled as students in those courses. Group names must be associated to the corresponding courses, i.e. group1 to course1, etc.

    idnumber, icq, phone1, phone2, address, url, description, mailformat, maildisplay, htmleditor, autosubscribe, course1, course2, course3, course4, course5, group1, group2, group3, group4, group5, type1, type2, type3, type4, type5

  • Commas within the data should be encoded as &#44 - the script will automatically decode these back to commas.
  • For Boolean fields, use 0 for false and 1 for true.
  • Types are used to tell Moodle whether the user is a student or a teacher if a corresponding course exists (e.g. type2 corresponds to course2). 1 = Student, 2 = Editing Teacher, and 3 = Non-editing Teacher. If type is left blank, or if no course is specified, the user is default to student.
  • For courses, use the short name for the course
  • Note: If a user is already registered in the Moodle user database, this script will return the userid number (database index) for that user, and will enrol the user as a student in any of the specified courses WITHOUT updating the other specified data.

Here is an example of a valid import file:

username, password, firstname, lastname, email, lang, idnumber, maildisplay, course1, group1, type1
jonest, verysecret, Tom, Jones, jonest@someplace.edu, en, 3663737, 1, Intro101, Section 1, 1
reznort, somesecret, Trent, Reznor, reznort@someplace.edu, en_us, 6736733, 0, Advanced202, Section 3, 3

 
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Picture of genie zydiak
Re: Using a CSV file to Import Students into Moodle
 

Thank you all so much.  This information is invaluable.  My web host is moving my account to a PHP4 server to accommodate Moodle 1.6.

Re: importing .txt/csv files:   I couldn't figure out additional valid field names for my import file, so your listing of field names is terrific. 

From what you all have said, it appears if I have admin rights to the Moodle folder, I'll be able to upload the students from my .txt/csv file into Moodle (I won't need an extra enrollment module).  Hope I understood you correctly.

I'll post again after I they upgrade my Moodle.

Thank you again.

 
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Picture of Jérôme Charaoui
Re: Using a CSV file to Import Students into Moodle
 
Thank you, very useful information indeed.

However I'm wondering if it's possible to specify an empty email address in the CSV file, so that the user is prompted to enter it upon logging in for the first time.
 
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Picture of Iñaki Arenaza
Re: Using a CSV file to Import Students into Moodle
Group DevelopersGroup Documentation writersGroup Particularly helpful Moodlers

As far as I know, email is a required field and you need to supply a valid value to it (i.e., something that resembles an email address).

Saludos. Iñaki.

 
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Picture of Tom Cox
Re: Using a CSV file to Import Students into Moodle
 
Hi,
I think Iñaki is right. If i remember right, you get an error if you try it with no email provided(I have only filled w/garbage like user1@na.na).

I'm thinking(if memory serves) that you can do it from an external DB with only user/pass and Moodle will prompt for missing info(state, country, email, eye color, whatever the "required" is) at login. I would have to test to be sure.

Tom
 
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Picture of Brian Pool
Re: Using a CSV file to Import Students into Moodle
 
If you modify the uploadusers.php file in the admin folder you can take out the e-mail requirement. Why you ask would anyone do that. Well, I don't know there e-mail addresses!

I use a weekly export from our DA site to create a file of all students, in all classes, with all their personal data. I do a weekly upload so the Moodle always has the current addresses, contacts, course lists... for the teachers (locked from student view.)

I made uploadusers user the idnumber instead of the shortname, so that it would link right into the export from SIS. I also have it adding the course sections (groups) for the teachers and populating them automatically. They can still make their own groups, but the course sections are already there for them.

If you don't know how... to remove e-mail go to


$required = array("username" => 1,
"password" => !$createpassword,
"firstname" => 1,
"lastname" => 1,
"email" => 1);

and change to

$required = array("username" => 1,
"password" => !$createpassword,
"firstname" => 1,
"lastname" => 1);
// "email" => 1);

Just commenter out the requirement...

I can send you my whole file if you want. I also took out 5 courses in the upload and made it one as my export does 1 line per student per course.

Brian

FYI, by doing this you will not overwrite existing users e-mail addresses that they have setup. Otherwise you will overwrite them!

 
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Picture of vinayak joshi
Re: Using a CSV file to Import Students into Moodle
 
Hi Brian

I want to do something opposite but am completely stuck. I am using Moodle 1.9 and want to send a welcome email to all users that I upload through a csv file. How do I do that? Any help will be appreciated.

Thanks
Vinayak
 
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Picture of Harsha Prabhu
Re: Using a CSV file to Import Students into Moodle
 
Hi Vinayak

I have same requirement,how to send email to each uploaded users.Your post is more than one year old so u might have solved this issue please help me if u can
 
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Picture of Gyanendra Singha
Re: Using a CSV file to Import Students into Moodle
 

just move to the below link you will find ur requirement.

http://moodle.org/mod/forum/discuss.php?d=85333&mode=3

 
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Picture of Mel Ausman
Re: Using a CSV file to Import Students into Moodle
 
Brian,
I have looked into the files you mentioned and I cannot find the information you have above. I have the exact file name but not the code within the file? I am using moodle 1.9. ??
I have a list of students from our school server with ids,names and grade (6, 7th, 8th) without any email addresses. How would I get this in.
Mel
 
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Picture of Davonna Willits
Re: Using a CSV file to Import Students into Moodle
 
What if you just want to update with new passwords? I don't want to change the current users but want to change their passwords and I sure don't want to duplicate 3,000 students.

Thanks in advance!
 
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Picture of Peter Sereinigg
Re: Using a CSV file to Import Students into Moodle
 
Hi
You may use the User upload option in the admin area.
Read the moodle documentation, its easy to use.

First export all users and reimport them with a new password, should not dublicate your users,
BUT
test this before on a test system smile
regards Peter Sereinigg
 
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Picture of Lynne McCulloch
Re: Using a CSV file to Import Students into Moodle
 

I have imported a .csv file containing 238 new users, including a column for 'password', in which I entered a default password for all of these users.

I tested this and found that I could not log in as any one of these new users, as Moodle threw up an error message, sayig 'Invalid login, please try again'.

I tried re-uploading, setting it to update the password in the re-uploaded .csv file, but still received the same message.

Any ideas, please.

Lynne

 
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Picture of james mergenthaler
Re: Using a CSV file to Import Students into Moodle
 

I would browse the users table, so i could see the newly inserted records and what the passwords are.

login as admin - Users|Accounts|Browse List of Users.

There is a setting after moodle pre filters the importing recs and displays the qued up recs, where you can let moodle create the passwords when importing, assuming you are not migrating the old passwords.

 
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Picture of Doug Dillner, Ph.D.
Re: Using a CSV file to Import Students into Moodle
 

I am sorry, I must have misled you with my original question -- what I meant to ask is how do I install the module? Simply placing the files in the /mod directory and going to Notification seems to do nothing in the way of installing it.

 
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Picture of John Andrewartha
Re: Using a CSV file to Import Students into Moodle
Group Particularly helpful Moodlers

You can try ommiting the pasword field altogether.  Moodle will generate a random one.

Instruct your users to use the "recover forgotten password."

John

 
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Gmads
Re: Using a CSV file to Import Students into Moodle
Group Particularly helpful MoodlersGroup Testers

You might check that your .csv file is an UTF-8 file. That you can usually do by opening the csv in a text editor and saving it as utf-8 encoding.

Cheers!

 
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Picture of james mergenthaler
Re: Using a CSV file to Import Students into Moodle
 
This post is amazing. Thank you so much for the detailed example. It will inspire me to do the same when the time comes.approve
 
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Picture of Dennis Skelton
Re: Using a CSV file to Import Students into Moodle
 

Hi,  I am trying to upload students accounts into my course using the csv format.  Everything works except the group function.  I have my csv file with  the heading "group1" and for each students specify "Skelton1" as the group I want them placed into.  They are not placed into this group.  What am I doing wrong?

 
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Picture of Dan Price
Re: Using a CSV file to Import Students into Moodle
 
Does importing users from a CSV file create the courses, or would I need to create them first?
 
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Picture of Iñaki Arenaza
Re: Using a CSV file to Import Students into Moodle
Group DevelopersGroup Documentation writersGroup Particularly helpful Moodlers
You need to create them first sad

Saludos. Iñaki.
 
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Picture of Brenda Last
Re: Using a CSV file to Import Students into Moodle
 

I have my excel file set up properly with headings and such.  The problem I am encountering is when I try to  upload my file.   I navigate to the file and choose to upload.  Moodle then asks if I want to open or save the file.   I have chosen both but it doesn't upload the file.   It just saves it or opens it in dreamweaver.    It isn't uploading.    What am I doing wrong?  Thanks ~ Brenda

 
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Mary Cooch
Re: Using a CSV file to Import Students into Moodle
Group Documentation writersGroup Moodle Course Creator Certificate holdersGroup Moodle HQGroup Particularly helpful MoodlersGroup TestersGroup Translators

Which version of Moodle are you using? Are you doing this in site admin Upload users?

 
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Picture of Brenda Last
Re: Using a CSV file to Import Students into Moodle
 

we are using Moodle 2.0 RC1 (Build: 20101020).  yes, I am trying to upload with an admin login.  i have tried an excel file and a .txt file, it does the same thing with both.  This is the dialogue box that appears when i tell it to upload.

 
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Mary Cooch
Re: Using a CSV file to Import Students into Moodle
Group Documentation writersGroup Moodle Course Creator Certificate holdersGroup Moodle HQGroup Particularly helpful MoodlersGroup TestersGroup Translators

Hi there. I suspected as much -this was a bug with earlier versions of RC1 - I suggest you upgrade to the latest version , when it will work.

 
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Picture of Brenda Last
Re: Using a CSV file to Import Students into Moodle
 

thanks for the information!

 
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Picture of Michael Tester
Re: Using a CSV file to Import Students into Moodle
 

Hi ,

I'm searching for some kind of script that I can call from command line or cron , that lets me upload users and all their fields (also custom fields) or update them from a csv file .

the reason why is that i should be able to make it a task , not running it from inside moodle by logging in .

Thanks Michael

 
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Picture of dom nerus
Re: Using a CSV file to Import Students into Moodle
 

At my college we found solution which does the job of inputting students into groups without need of creating complicated CSV or other issues.

It is quite simple:

Example you have 10 courses with same resources but students come to college/school in morning and evening.

1. Create groups manually in only one of those courses

2. Backup that course with only "Include enrolled users" option selected

3. Restore Backup file from point 2 into other 9 courses.

4. Done (at least works at our college).

 
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