As the new Moodle administrator, I am hoping to get some help and advises to administer the system. I am wondering if any administrator can share his/her experience about how to manage the data (past courses) by the end of the semester.
Also, I was hoping to restrict the student access to courses after the semester ends but define a new role for those who need extended time to access (i.e. students with incomplete). Is it feasible for the administrator to manage that?
Kelly
Hello. Here are some suggestions on Year-end procedures in our documentation, if that helps.
In addition to what Mary has shared, I can give you my own thoughts.
When the semester is over, I make sure to backup my Moodle.
Then, I "backup" the course, without users, and "restore" it (as another name) for the next semester.
In the new course, I reset it (just to make sure), and get it ready by hiding topics, etc.
For the courses just completed, I leave these on for about half a semester, then I hide them, letting students know to contact me if they need to see something. If so, I unhide the course for about a week.
In my case, I seldom have students with incompletes. This is because I pace my courses and have strict deadlines. Also, I keep my grade books up to date, so students always know their status.
When the semester is over, I make sure to backup my Moodle.
Then, I "backup" the course, without users, and "restore" it (as another name) for the next semester.
In the new course, I reset it (just to make sure), and get it ready by hiding topics, etc.
For the courses just completed, I leave these on for about half a semester, then I hide them, letting students know to contact me if they need to see something. If so, I unhide the course for about a week.
In my case, I seldom have students with incompletes. This is because I pace my courses and have strict deadlines. Also, I keep my grade books up to date, so students always know their status.