The Moodle Inventory & Booking System plugin was created to help universities, schools, and anyone using the Moodle platform manage their object inventory in a smart way.

These objects can then be booked by users who are authorized to make reservations (not all platform users can use this plugin). Access to the booking system is granted only to users assigned to a specific ad-hoc system role.

Authorized users can create bookings for themselves, modify them, and delete them.
The platform administrator is the only user who can manage bookings on behalf of another authorized user.

This plugin is distributed for free and can be used at no cost, but it includes some limitations.
Purchasing a PRO license provides an API key that removes all limits on object creation and object properties, and unlocks additional features to manage inventory and bookings in a more advanced way, including new views and filters.

Inventario — Inventory & Booking System (local_inventario)

Inventario is a Moodle local plugin designed to manage physical objects and their reservations directly within the Moodle LMS.

It allows institutions, schools, universities, and organizations to create a structured inventory, define object types and properties, and manage bookings in a simple, secure, and controlled way.

The plugin is based on real needs observed during Moodle consulting projects.

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Features

- Manage an inventory of physical objects
- Define custom object properties
- Group properties and assign them to object types
- Create and manage object types
- Allow bookings only to authorized users
- List and calendar views for reservations
- Track upcoming, ongoing, and past bookings
- Automatic reminders for overdue reservations
- Full integration with Moodle roles and permissions
- Free version available, with optional PRO license

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Free version

The plugin is distributed **for free** and can be used without any cost.

The Free version is fully functional but includes some limitations:
- Maximum 15 objects
- Maximum 5 properties
- No access to advanced features

It is ideal for testing, small inventories, or for users who want to manage a limited number of objects at no cost.

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PRO version

The PRO license unlocks the full potential of the plugin.

With the PRO version you get:
- Removal of all limits on objects and properties
- Advanced inventory and booking features
- Additional views and filtering options
- Email support
- Continuous improvements driven by user feedback
- and more...

The PRO version is activated using an API key, sent automatically by email after purchase.

📌 All detailed information about the plugin and the PRO version is available at:
https://mdlbox.com

🛒 To purchase a PRO license, please visit:
https://api.mdlbox.com/purchase.php?lang=en

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7-day trial

Not sure yet?

We offer a 7-day trial license that allows you to test all PRO features without limits.

License purchases are non-refundable, as a refund system has not yet been implemented.
This policy may change in the future.

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Requirements

- Moodle 4.0 – 5.1 (see `version.php`)
- PHP/MySQL versions supported by your Moodle release

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Installation

1. Clone or copy this folder into `local/`
2. As an administrator, go to
   **Site administration → Notifications**
   or run `php admin/cli/upgrade.php`

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Configuration

- Getting started : https://mdlbox.com/knowledge_center/
- The plugin works immediately in Free mode
- To unlock PRO features, set the license/API key at:
  **Site administration → Plugins → Local plugins → Inventario**
- Before creating objects and bookings, define:
  - Object properties
  -- Property groups
  - Object types
  - Sites (locations)
  - Create Objects

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Roles & permissions

During installation, the plugin automatically creates a system-level role named “Inventory & Booking”.

Only users assigned to this role can access the plugin and create reservations.

Main capabilities include:
- `local/inventario:view`
- `local/inventario:reserve`
- `local/inventario:manageobjects`
- `local/inventario:manageproperties`
- `local/inventario:managesites`
- `local/inventario:deletereservations`
- `local/inventario:togglevisibility`
- `local/inventario:managelicense`

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Scheduled tasks

The plugin uses Moodle scheduled tasks to automate key processes:

- `local_inventario\task\license_sync`
- `local_inventario\task\expired_reservations_notify`
- `local_inventario\task\overdue_reservations_reminder`

Ensure Moodle cron is configured correctly.

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Support & feedback

- Free users: basic support via GitHub
- PRO users: email support

We are two developers and Moodle consultants, not a software house.
Feedback, suggestions, and bug reports are always welcome and help us improve the plugin.