Hi All, Greetings from the University of Cambridge (where the sun is shining today)!
We are starting a Housekeeping project to strip redundant data out of our instances of Moodle at the university. We envisage that this will help us to make efficiencies (e.g., reduce backup time), and ensure that the service remains GDPR compliant, amongst other performance, security and business benefits.
As part of this, we are reviewing existing policies and guidelines, as well as establishing data dependencies and a data retention framework. If your institution has also gone down this route (for Moodle or another VLE), is there any knowledge/learning you would share?
For example, do you:
* have a framework for data retention for each type of data (e.g., activity log, course, user records and files …)?
* involve users in proactively and dynamically performing their own housekeeping (i.e. reporting to them content that has not been viewed or accessed over a given time period so that they can take their own housekeeping measures)?
* do you have custom SQL or scripts to automatically delete target content (e.g. logs, etc.), and if so, over what length of time for each content type?
* as part of this, have you become aware of any developments in sector policy/guidelines/practice over the last 8 months?
If so, and you willing to share details of the mechanisms you designed or policies you’ve implemented, we’d love to hear how you’ve tackled it.
Many thanks for your time and interest! I look forward to hearing from you.
Very best wishes,
Isla Fay,
Business Specialist (Moodle), UIS, University of Cambridge.