Request for Consultant Services Proposal
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Solicitation Title:
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Moodle Learning Management System
Consultant
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Solicitation Number:
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FY22-GE-2022-08-08-001
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Submit Proposal to:
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Meg Hendrickson (mhendrickson@fhi360.org)
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Date of
Issue of RFP:
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August 9, 2022
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Date Questions
from Consultant Due:
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August 15, 2022 by 5:00pm EDT
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Date Proposal Due:
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August 22, 2022 by 5:00pm EDT
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Approximate Timeframe Consultant Contract Issued
to Successful Candidate(s):
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September 2022
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Method of
Submittal:
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Respond via e-mail with an attached document in MS Word
/ pdf format.
The Consultant agrees to hold the prices in its offer firm
for 90 days from the date specified for the receipt of
offers, unless another time is specified in the addendum of the RFP.
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Background
FHI
360 is a non-profit human development organization dedicated to improving lives
in lasting ways by advancing integrated, locally driven solutions. Our staff
includes experts in health, education, nutrition, environment, economic
development, civil society, gender, youth, research, technology, communication
and social marketing- creating a unique mix of capabilities to address today’s
interrelated development challenges. FHI 360 serves more than 70 countries and
all U.S. states and territories.
Purpose
FHI 360 seeks to hire a
consultant to provide support in developing a Moodle-based approach to
eLearning that can be deployed across a range of development projects. The
consultant will provide expert guidance on the administration and extensibility
of the platform to meet project-specific needs, while identifying and
recommending ways the organization can leverage content across related
projects.
Scope
of Work
The Moodle Learning Management System Consultant will:
- Meet with key FHI 360 staff involved in the delivery or planned
delivery of eLearning solutions
- Recommend proof-of-concept eLearning pilot activities with associated
success criterion which will help in the evaluation of Moodle for further
development and use
- Advise on relevant features and functions such as:
- Question Banks
- Learning Objects
- Discussion Forums
- Custom Reports
- Multi-lingual support
- User management
- Accessibility features
- Development & Production Environments
- Virtual Instance Management
- 3rd Party App integration
- User Management
- Platform maintenance, including security, patches, and upgrades
- Importing & exporting SCORM-compliant content
- Recommend well-tested plug-ins to tailor the platform to specific
project needs and inform the design of course templates.
- Develop 3-5 course templates that can be leveraged for rapid
development of course content.
- Develop
basic guidance on authoring within the Moodle environment. Guidance should take
the form of a model course that provides an introduction to Moodle functions
and features.
- Advise
on administrative use and management of Moodle deployment in a multi-tenancy environment.
Period of Performance
The consultancy may support up to 120 hours (15
working days[1]) beginning on or around
September 6, 2022, and will close on/around September 28, 2022.
Deliverables
The Consultant will provide the
following deliverables during the consultancy, with specific due dates to be
determined in consultation with the Technical Monitor, within the
above-mentioned period of performance:
1. Recommended Pilot Activities & Success Criterion
2. Summary document recommending relevant features, functions, plug-ins,
& third-party app integration
3. Course templates
4. Model course that provides guidance on Moodle authoring
Required
Skills & Experience
- Master’s Degree
or equivalent in Information technology, Educational Technology, E-Learning, or
Instructional Design.
- Minimum seven
years of experience in management of Moodle-based Learning Management Systems
(LMS) and design of eLearning materials and courses.
- Experience with the management and maintenance
of Moodle use in a multi-tenancy environment
- Extensive
hands-on experience of supporting and developing web-based applications in PHP
and various frameworks.
- Ability to
manage and implement front end/server-side infrastructure including web markup
(e.g. HTML5 and CSS3), AJAX, JavaScript and PHP.
- Experience
with MySQL and writing complex SQL queries.
- Experience
training and developing written guidance materials.
- Excellent oral and
written skills in English.
Location
of Work
This consultancy will be via
remote/telework. The consultant is expected to be able to work Eastern Daylight
Time[2].
Travel
No travel is
required.
Timetable
and Address for Submission
Proposals are due no later than
5:00 PM EDT on Monday, August 22, 2022. Required documentation listed below
must be e-mailed to Meg Hendrickson (mhendrickson@fhi360.org). Please include the solicitation number in the
subject of the e-mail.
Evaluation
Criteria:
Proposals will be
evaluated in accordance with the following criteria:
- Award will be based upon best value (a combination of
qualifications and proposed daily rate); interviews with shortlisted candidates
may be held, and references may be checked.
- Payment will be based upon Level of Effort (LOE) with
reimbursement for approved related budgeted expenses.
Required
Documentation: Proposals must include the following components:
Cover
letter that:
o
indicates
how the candidate meets the minimum requirements for the position, including
minimum requirements for education;
o
explains
the candidate’s process to accomplish the stated tasks;
o
includes
stated rate of pay (daily rate); and
o
includes
names and contact information for three (3) professional references
FHI
360 Disclaimers
·
Covid-19 Safe Federal Workforce Provision
for US Based Consultants: The
selected Consultant will be required to be fully vaccinated (2 weeks after 2nd
dose of a 2-dose series or 2 weeks after a single dose vaccine) and provide
proof of vaccination to the FHI 360 when requested and prior to
receiving work from FHI 360. Selected consultant shall be required
to comply with all Covid-19 safety protocols implemented by FHI 360. Covid-19 provisions may change at any time
and without advance notice.
·
FHI
360 may perform a background check on any selected Consultant candidates.
·
FHI
360 may cancel the solicitation and not award
·
FHI
360 may reject any or all responses received
·
Issuance
of the solicitation does not constitute an award commitment by FHI 360
·
FHI
360 reserves the right to disqualify any offer based on failure of the offeror
to follow solicitation instructions
·
FHI
360 will not compensate any offeror for responding to solicitation
·
FHI
360 reserves the right to issue award based on initial evaluation of offers
without further discussion
·
FHI
360 may choose to award only part of the activities in the solicitation, or
issue multiple awards based on the solicitation activities
·
FHI
360 reserves the right to waive minor proposal deficiencies that can be
corrected prior to award determination to promote competition
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FHI
360’s supplier terms and conditions can be found here while our consultant terms and conditions can be found here
[1] “Working day” is defined as an 8-hour
equivalent work period, with less or more than 8 hours paid on a proportionate
basis, for work performed up to a maximum number of hours/days provided in the
Agreement.