Course Archiver

Admin tools ::: tool_coursearchiver
Maintained by Matthew Davidson
Archive and remove past courses with this handy tool that can also be used to send notifications to course teachers, hide courses in bulk, and has the ability for course teachers to opt out of the archiving.
Latest release:
539 sites
226 downloads
66 fans
Moodle 2.8, 2.9, 3.0, 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, 3.8, 3.9, 3.10, 3.11

Course Archiver

This tool is used to search for courses, notify the course owners, and mass hide or archive (backup and remove) courses. The courses are stored with Moodle's backup file extension ".mbz". These files can then be manually found in the user defined folder and can be restored using Moodle's built in restore feature.

Install

copy the coursearchiver folder into the admin/tool folder.

Settings

Folder path

A folder created within the moodledata folder. The tool will create this folder, however it is recommended that the folder be created outside the moodledata folder, and a shortcut be placed in the moodledata folder.

Course Hide Email

This is the template email that will be sent to the owners of the selected courses to notify them that their course(s) will be hidden. There are two required variables in the email %to (name of the recipient) and %courses (a list of courses with mailto hyperlinks to notify the site administrator that the user wishes to opt out)

Course Archive Email

This is the template email that will be sent to the owners of the selected courses to notify them that their course(s) will be archived. There are two required variables in the email %to (name of the recipient) and %courses (a list of courses with mailto hyperlinks to notify the site administrator that the user wishes to opt out)

Course opt out persistence

A course can be opted out of the archival process and future archiver searches. This setting determines how many months the opt out with last.

Archive deletion delay

When an archived file is selected for deletion, the actual removal of the file will be delayed by x days.

Archive search limiter

Archives can get very large. This limits the amount of records returned to screen at one time.

Screenshots

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Contributors

Matthew Davidson (Lead maintainer)
Please login to view contributors details and/or to contact them

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Show comments
  • Sat, Jan 19, 2019, 12:15 AM
    Hi, I was wondering if the version for Moodle 3.6 was also compatible with Moodle 3.5? I only see versions of the plugin for 3.4 and 3.6. Thanks!
  • Thu, Mar 7, 2019, 2:02 AM
    Does this tool use the automated backup classes or the same ones used to create the course backups? If the course are large, I would suspect that the problem is still there with trying to backup large files, correct? This is just a way to call the backup.php for a specific course and move it to another location outside the moodledata designated folder. Am I correct?
  • Thu, Mar 7, 2019, 2:03 AM
    @Jerry Lau Yes, this plugin uses the Moodle built in backup classes and procedures. If the course fails to backup manually, it won't backup via this tool.
  • Fri, Mar 8, 2019, 6:03 PM
    I quite like this tool, but it would be nice if you could bulk Restore and Reset, or alternatively Archive but not Delete and simply Reset the existing course in Bulk.
  • Thu, Apr 11, 2019, 8:09 PM
    I would have to agree with Brad, great tool but could be even better if I could archive and not delete (bulk would be awesome too).
  • Thu, Oct 29, 2020, 3:19 AM
    Does anyone know how to delete Save Points? I've accumulated quite a few and don't see a way to delete them from the drop-down list.
  • Thu, Oct 29, 2020, 3:28 AM
    @Blair F. Currently the only way is manually from the database. I'll put this on my list of things to add. Just have to devote some time to it.
  • Fri, Nov 6, 2020, 1:43 AM
    Thanks, Matthew! I appreciate that, very much! I love this plugin!
  • Tue, Feb 9, 2021, 5:36 PM
    Hi, if adobe connect activities enabled in course after archive and delete , The course is fully restored , but the content has also been removed from the Adobe server and can no longer be recovered !!
  • Wed, Mar 3, 2021, 1:27 AM
    Hi, all! I love this plugin! I'm just curious... why is there a maximum of 200 courses shown on the archived list?
  • Wed, Jun 23, 2021, 8:21 PM
    Hi. Posted this yesterday in the Community Forum, but it did not garner any responses. Hoping someone might be able to suggest what to do: https://moodle.org/mod/forum/discuss.php?d=423748
  • Tue, Sep 21, 2021, 5:45 AM
    I'm just wondering if others experience time-out issues. I am only able to archive MAX 6 courses at a time.
  • Wed, Sep 29, 2021, 9:10 PM
    I guess it's better to use CLI tool for extremly large courses and large batches?
  • Wed, Sep 29, 2021, 9:16 PM
    @Martin Božič - Yes, if you are running into the session timeout or a browser timeout issue, it is best to use the CLI part if possible. There is a bug where the course backup can halt a batch, but then when you try again it usually works, so it has been really hard to track down.
  • Wed, Sep 29, 2021, 11:25 PM
    Darn. I don't have that level of access, so I'll just do it a few courses at a time. It's still better than one at a time.
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