Question formats: Microsoft Word table format (wordtable)
Moodle2Word is a plugin that allows quiz questions to be exported from Moodle into a Word file. The Word file can then be used to quickly review large numbers of questions (either online or in print), or to prepare paper tests (where the answers and feedback are hidden).
Moodle2Word also supports importing questions from structured tables in Word directly into the Moodle question bank. The tables support all the question components (stem, answer options, option-specific and general feedback, hints, tags and question meta-data such as penalties grades and other options), as well as embedded images. All the main question types except Numerical and Calculated questions are fully supported. Numerical and Calculated questions are exported, but cannot be imported.
The Cloze question syntax is particularly useful, as it does not require any knowledge of the arcane Moodle syntax; instead, use bold for drop-down menu items, and italic for fill-in text fields. See attached screenshot for an example.
Exported questions are labelled in the language of the current Moodle user interface, and the spell-check language is also set to the correct language. Similarly, questions can be imported in the same language, not just English. Both left-to-right and right-to-left languages (such as Arabic and Hebrew) are supported.
Supporting Word templates
Word templates to go with the plugin can be downloaded from the demonstration website www.Moodle2Word.net, and are available for Word 2007 and 2010 (Windows), and Word 2011 (MacOSX). The Windows templates also support a simple question preview facility, and a facility to upload questions from within Word.
If questions contain images, then you must install the Word template in order to be able to convert the images in exported questions into embedded images in Word, as they are not automatically visible.
The plugin can be installed by a Moodle Administrator using the standard Moodle plugin installation process.
- Check that your Moodle installation supports XSLT, and ideally HTMLTidy too. Log in as Administrator, go to Site Administration -> Server -> PHP info, and view the PHP configuration. Look for the package details for 'xsl'. If they are not present, then you will need to re-configure PHP and re-start the server.
- To enable XSLT and HTMLTidy on a Windows Moodle server, open your PHP configuration file (e.g. d:\winmoodle2\server\php\php.ini) and uncomment the lines containing "extension=php_xsl.dll". and "extension=php_tidy.dll" by removing the semi-colon before them, if present.
- Go to any course question bank that contains at least 1 question, and choose the Export option.
- The File format list should contain the new option 'Microsoft Word table format'. Select this item, and choose any question category containing some questions.
- You will be prompted to save or open a Word file. Save it. By default it should have a .doc suffix. If no suffix is provided, you must add it in yourself to ensure Word recognises the file format.
- If you see the error message "You need the XSLT library installed in PHP to save this Word file" (xsltunavailable in non-English installations), then your Moodle installation is not configured to support exporting to Word format, and you will need to update it. See this forum thread.
- To import questions from a Word file, open the file you just exported, and save it to Word 2010 (.docx) format. Then go to the Question Import form, and you should see a new item in the File format list, 'Microsoft Word table format'. Select this item, choose the Word file you saved, and import it.
- If all goes well, your questions in the file should be imported into your course. If not, send me an email at email@example.com and I will try to help you out.
- When exported questions contain images, they are initially stored in the Word file as tabular data. After opening the Word file, you must run a custom Word macro to convert them back into images in the correct locations. You need to install a Word template on your PC to access this macro.
- The number of questions you can import in a single Word file is limited by the amount of memory allocated for processes on your Moodle server. You will need to experiment to find this limit on your own site.
Using a Word template to create and edit questions
To edit existing questions using Word, first export them into Word. If they contain images, or if you want to create new questions, you should install a custom Word template on your PC to assist you. You can download this template from the test website www.Moodle2Word.net. This template contains commands to create new questions, import questions into Moodle, format questions for printed tests, and convert images in exported questions.