Activities: Student folder

Maintained by Picture of AMC Academic Moodle CooperationAMC Academic Moodle Cooperation
With the module student folder (mod/publication) students can upload documents which can be made visible by teachers.
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Student Folder

With the module student folder (mod/publication ) students can upload documents which can be made visible by teachers. This facilitates publication of student's documents in a course and improves exchange of knowledge.

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Please note that we don't provide any support for this plugin in the comments section on this page anymore.

We appreciate your commendation and reviews for this plugin in the comments. For bug reports and support requests, please read the extensive information in the plugin's README file first and create, if needed, a ticket in the bug tracker which is linked below.

Thanks for your cooperation.


The student folder has two features: on the one hand participants can upload their documents in the student folder which can be made visible for other students immediately after the upload or after the teacher's approval. On the other hand it is possible to import documents from the activity assignment. Here teachers can decide which documents should be visible to all participants or name individual students to release documents.


Copy the module code directly to the mod/publication directory. Open the administration area (http://your-moodle-site/admin) to start the installation automatically.

Admin settings

An administrator can adjust the default settings for the student folder instance-wide in the general settings page. There he can specify the following:

  • Require activity description
  • Obtain approval
  • Approved by default
  • Maximum number of attachments
  • Maximum attachment size
  • Hide ID-Number


Screenshot #0
Screenshot #1


Picture of AMC Academic Moodle Cooperation
AMC Academic Moodle Cooperation (Lead maintainer)
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  • Picture of Philipp Hager
    Tue, Jul 18, 2017, 7:08 PM
    Hi Frankie,

    That's a really good point. Currently we do not have any filters for the list displayed, but I'll take that info and let it be discussed by our whole dev-team. Maybe we can come up with good solutions (filters, messages, etc.) for a future version. But that improvements won't come before 3.4 due to our 3.3 release currently being in QA-testing-phase.

    You could sort the table by "last modified" in the meantime, if you click on the header of the table's "last modified" column showing you the newest/oldest uploads as the first entries.

    We'll definitely try to improve the plugin's UX!

  • Frankie's the name, Moodle's my game!
    Wed, Jul 19, 2017, 9:55 AM
    Hi Philipp. Thanks for the fast reply! Yes, you are right. I missed the "last modified" link because in my theme (Klass), the color of that link is in low contrast compared to the red background - which is our corporate color. I tried the link and it sorts the records nicely. So now I can see the student uploads listed from the top of the screen. That definitely solves my usability problem. A BIG THANK YOU for that. (Future) filters that would be very useful are "Unapproved uploads" and "Approved uploads". That would make it easier not to overlook any unapproved uploads that are still pending approval. Cheers and have a good day. Frankie.
  • Frankie's the name, Moodle's my game!
    Wed, Jul 19, 2017, 10:35 AM
    Hi Philipp. On my course page I currently have one Student Folder. My course page is divided into SEVEN (7) topics. So the plan is to have 7 Student Folders. That's one folder for each of the 7 sections (topics) on the course page. The problem I will face is monitoring each of the folders for new uploads. If the uploader (student) doesn't inform me via E-mail that he or she has uploaded a file, then it's going to be a hassle trying to check each and every folder for new uploads. Any suggestions?
  • Frankie's the name, Moodle's my game!
    Wed, Jul 19, 2017, 10:48 AM
    Philipp. I've tried event monitoring as this link here suggests:
    I ccan create a rule named "student-folder-1" with the Area to minitor being "Student folder". However, when it comes to the Event itself, currently in Moodle 2.8 (which I am using), there are only two events to monitor: "Course module instance list viewed" and "Course module viewed". Neither of which will be helpful to me because I want to monitor whenever an upload is done on the Student Folder activity. To see what I mean, here's a screenshot of the Rule settings.

    So guess I am back to square one.
  • Frankie's the name, Moodle's my game!
    Wed, Jul 19, 2017, 11:03 AM
    Hi Philipp. I 'solved' my problem by changing "Approved by default" from No to Yes. In this way, the files are immediately available for the course participants to view. So that way, I don't have to grow white hairs trying to police the uploads. My assumption is that the uploads will be done by responsible users.
  • Picture of Philipp Hager
    Wed, Jul 19, 2017, 3:46 PM
    Hi Frankie,

    yup, currently we log a little bit too less information and we don't send messages at all in mod_publication. I'll mention both points in discussions for future features - alongside the filters. You can also put all your feature requests on our github page:

  • Frankie's the name, Moodle's my game!
    Thu, Jul 20, 2017, 10:53 AM
    Hi Philipp. Thank for being responsive to my comments. I've followed your advice and I have posted 2 new issues at
  • Frankie's the name, Moodle's my game!
    Thu, Jul 20, 2017, 11:41 AM
    How does the Admin or teacher delete an uploaded file? I mean, the teacher can unapprove a file. Thereafter it always appears in the Uploads listing with a red "X" over it. But an approved file is as good being deleted because it has no use. So rather than have lots of unapproved files clutter the Student Upload activity, not to mention the server hard disk space being used up by such files, could not those 'rejected' files be removed/deleted by the Teacher?
  • Picture of Philipp Hager
    Thu, Jul 20, 2017, 3:28 PM
    It is our policy that teachers are never able to alter student's submissions. The student can delete the files as long as the submission is still open.
  • Picture of AMC Academic Moodle Cooperation
    Mon, Aug 14, 2017, 1:10 PM
    We just published a version of the Student Folder plugin for Moodle 3.3 – have fun
  • Picture of Jacques LeCavalier
    Tue, Aug 22, 2017, 4:25 PM
    Hi, there.
    I just tried to install Student Folder, and I got a DDL sql execution error. This caused our site to go down for a few minutes, and I had to delete the plugin folder from the server.

    The first line of the error log says "× Debug info: Table 'mdl_29err_publication' already exists". This sounds like the plugin might already be installed, but it's not.
    Any ideas? Any help would be appreciated, as this plugin is exactly what we need right now.
  • Picture of Jacques LeCavalier
    Tue, Aug 22, 2017, 4:26 PM
    BTW, it's the 3.3 version I tried to install. We're using 3.3.1.
  • Picture of AMC Academic Moodle Cooperation
    Tue, Aug 22, 2017, 5:24 PM
    Dear Jacques, thanks for reporting your problem. I just contacted our developer to look into this.
  • Picture of Philipp Hager
    Tue, Aug 22, 2017, 5:31 PM
    Hi Jacques,

    I'll take a look at it ASAP and gerne back to you before tomorrow evening!
  • Picture of Philipp Hager
    Tue, Aug 22, 2017, 8:47 PM
    Hi again Jacques,

    The error says during installation of mod_publication in your Moodle instance, Moodle core tries to create mod_publication's main table (holding instance data) and fails due to it being already present.
    I tried a complete new installation (once Moodle 3.3.1 and Student folder v3.3.0 at the same time and once Moodle first and Student folder afterwards) without problems.
    Do you use a Database shared with other applictions/sites? Do you have other plugins installed, which may used the table name YOURMOODLEDBPREFIX + 'publications'?
    Have you tried a complete new installation or have you upgraded from an older Moodle instance? Was mod_publication installed before?

    What Database under which OS do you use? Have you tried looking for the mentioned table in the DB?

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