Hi Glenys,
I split your post onto a new discussion but I believe it is a very important topic for HotPot users and Moodle 1.9.
I like the analogy of counting on your fingers
I am hoping on that on this thread we can develop useful procedures for efficiently handling files for HotPots in Moodle 2.0. When we have something concrete, I would like to add it to the Moodle Docs page for HotPot for Moodle 2.0.
must dash just now
Gordon